Virtual Assistant connecting community members with наш specialist team at Incluso Services. Strengthening digital presence and supporting engagement for disability and NDIS participants.
About the role
- Executive Assistant in charge of supporting the Communications and Public Affairs department at Domtar. Involves administrative support, document drafting, and event coordination.
Responsibilities
- Provide daily administrative support to the Communications and Public Affairs leadership team and the entire department
- Serve as a point of contact for internal and external requests related to the department
- Draft, edit, and format various documents including presentations, briefing notes, reports, and internal messages
- Assist in the preparation and follow up of departmental projects or initiatives (internal communications, campaigns, events, etc.)
- Manage calendars for the Communications and Public Affairs leadership team and organize meetings, appointments, committees, and internal events
- Coordinate meeting logistics, including rooms, equipment, documents, presentations, agendas, and minutes
- Support the planning and logistics of internal communications events (e.g., employee town halls, video messages, recordings, photo sessions)
Requirements
- College diploma in office administration, administration, or any other relevant training
- Minimum of 5 years of experience in an administrative support role for senior executives
- Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.)
- Maintaining confidentiality and handling sensitive information with discretion
- Excellent sense of priorities and ability to manage multiple tasks simultaneously
- Demonstrate the ability to remain calm and focused under pressure
- Ability to be part of a work team, communicate with all levels of the company, and adapt to rapid changes
- High degree of professionalism, sense of ethics and autonomy
- Strong communication and writing skills
- Bilingual French and English (*)
- Knowledge of SAP considered an asset.
Benefits
- Competitive salary and annual bonus
- At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
- Full range of group insurance from the first day of work
- Telemedicine services
- Defined-contribution pension plan with generous employer participation from the first day of work
- Employee and family assistance program
- Education assistance program
- Hybrid workplace: in-person and remote work
- Work environment based on respect, inclusion and diversity
- Office accessible by public transit
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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