Executive Assistant providing high - level administrative support to CEO and CRO at Pioneer Square Brands. Overseeing seamless day - to - day operations and ensuring effective communication across projects and teams.
About the role
- Executive Assistant responsible for managing calendars, travel, and communications for Digital FastForward, Inc. Supporting executive functions while enhancing organizational effectiveness and event coordination.
Responsibilities
- Manage complex calendars, prioritize competing demands, and coordinate meetings with precision
- Book and optimize executive travel (flights, hotels, itineraries) with attention to comfort, cost, and energy preservation
- Filter communication, flag what matters most, and ensure the executive is only focused on what moves the needle
- Handle special projects and operational support that help the business run better
- Prepare materials for meetings and follow-ups, including agendas, research, and recaps
- Think and operate like a second brain—anticipating needs and managing details before they surface
- Be available for in-person working sessions 2–4 times per month and in sync with Pacific Time hours
Requirements
- 5+ years supporting senior executives or founders
- Exceptional organizational skills with demonstrated ability to handle complex and dynamic priorities
- High Follow Thru (Kolbe 6-8) and strong situational awareness
- Proactive mindset with the ability to make decisions independently and prioritize without constant oversight
- Strong written and verbal communication skills—direct, clear, and professional
- Demonstrated ability to handle confidential information with discretion and emotional intelligence
- Comfortable using tools like Google Workspace, Slack, Notion, Asana, or similar platforms
- Located within reasonable driving distance of Newport/ Costa Mesa, CA with the ability to meet in person 2–4 times per month
- U.S. Citizenship or Green Card Required
Benefits
- Professional development opportunities
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Provide administrative support to the Executive Director at Ford, ensuring effective communication and organization. Manage calendars, travel, and meetings for executive efficiency.
Personal Assistant providing high - quality secretarial and administrative support in London. Coordinating recruitment activities and supporting senior managers across HR and Compliance.
Executive Assistant supporting SVP of GSK's Oncology Global Product Strategy. Managing calendar, travel, and correspondence for effective leadership team support.
Executive Assistant providing comprehensive support to a deep tech CEO during fundraising. Ensuring timely investor communications and meticulous scheduling across multiple time zones.
Executive Administrative Assistant providing comprehensive support for RTX's Operations & Supply Chain leadership team. Managing schedules, facilitating meetings, and organizing logistics to ensure smooth operations.
Executive Assistant providing administrative support to executives in a hybrid role at GHD. Joining a team that values growth, responsibility, and fostering collaboration while managing multiple tasks.
Executive Assistant providing administrative support to multiple executives in the engineering sector. Managing communications, scheduling, and organizational tasks within a hybrid work environment.
Executive Assistant improving work processes and supporting senior leaders at MYOB. Collaborating in a fast - paced, hybrid environment to enhance business operations and communications.
Executive Assistant providing high - level support to the Executive Partner at EQUES Law Group. Focusing on project coordination, communication, and operational efficiency in a fast - paced law firm.