Accounts Payable Coordinator overseeing invoice processing and customer service within accounts payable team at Canon. Managing supplier queries and contributing to process improvements.
About the role
- Accounts Payable Assistant for DC Thomson responsible for automating AP processes and ensuring compliance. Working hybrid in Dundee, Scotland within the Finance Shared Services team.
Responsibilities
- Process minimal manual invoices in Business Central; target >80% automated via CDC.
- Use Xelix real-time AI to flag duplicates, posting errors, overpayments, and suspicious activity before pay runs.
- Leverage Xelix AI ticketing to auto-interpret vendor emails, create tickets, and draft responses—slashing inbox volume.
- Drive timely, accurate PO creation by budget holders; ensure suppliers quote correct PO on every invoice.
- Provide hands-on admin support to receipt purchases promptly, enabling 3-way matching and a clean GRNI.
- Proactively chase missing POs/receipts to maintain ledger hygiene.
- Resolve queries swiftly with suppliers, procurement, and budget holders.
- Own the AP mailbox & Xelix ticketing queues to hit SLAs.
- Educate the business on policies to prevent preventable queries.
- Review monthly dashboards for Duplicate & Overpayment Risk (Xelix), PO Compliance & Receipting Rates, Manual vs. Automated Processing Metrics, Top Suppliers by Spend / Query Volume.
- Identify pain points (late POs, missing receipts, query spikes) and co-design fixes.
- Cross-train with counterpart to cover AP, Expenses, Travel, Credit Cards.
Requirements
- Experience in Accounts Payable or finance admin (shared services preferred).
- Hands-on with CDC/Continia and Xelix (or similar AP automation/AI tools) highly desirable.
- Strong grasp of PO matching, GRNI, 3-way match, supplier comms.
- Numerically accurate, deadline-driven, high-volume environment experience.
- Proficient in Business Central (or Dynamics 365) a plus.
- Core skills: Business Administration, Methods and tools, Change Control, Stakeholder relationship management, digital transformation
Benefits
- We are an equal-opportunity employer and encourage applications from everyone and do not discriminate on the basis of race, religion, gender, sexual orientation, age, marital status, disability or any other protected characteristics.
Job title
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Degree requirement
No Education Requirement
Location requirements
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