Hybrid Project Coordinator – Industrial/Warehouses

at CESO, INC.

• Job title: Project Coordinator – Industrial/Warehouses
• Job type: Full Time
• Experience level: Junior
• Salary: $54,351 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Akron, United States

About the role

• Project Coordinator role at CESO coordinating and tracking projects within a civil engineering firm. Empowering teams to fulfill project goals and administrative tasks in a supportive environment.

Responsibilities

• Track project milestones and project changes and produce updated schedules/documents.
• Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects.
• Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes.
• Coordinates project communications among internal teams, clients, consultants, and contractors.
• Maintains project records and ensures documentation is properly filed, version-controlled, and accessible.
• Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials.
• Tracks action items and project milestones to support schedule adherence and team accountability.
• Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities.
• Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines.
• Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers.
• Ability to learn and utilize various individual governmental portals for submittals.
• Perform other duties as assigned.

Requirements

• High school diploma or General Education Degree (GED) is required.
• 1 or more years of administrative experience in the AEC industry is preferred.
• Notary in State of business is preferred.
• Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
• Working knowledge of Microsoft Suite products.
• Strong contract administration skills.
• Exceptional organizational and communication abilities.
• Passion for customer service, eagerness to learn, and problem-solving skills.

Benefits

• Flexible and Hybrid Work Schedule
• Paid Time Off – Credited to You 100% Upfront
• 401K with a Company Match
• Rewards and Recognition Program
• Training and Development to Foster Professional Growth
• Paid Holidays
• Medical / Dental / Vision Coverage
• Welcome Box
• Casual Dress Code
• Reimbursement for Professional Licenses
• Paid Time Off for Community Team Service Events
• Voluntary or Supplemental Short-Term / Long-Term Disability
• Employee Assistance Program
• Company Paid Bonding and Recovery
• Employee Events such as Lunches and Outings to Foster a Positive Work Environment