Accounts Payable Specialist managing invoices, vendor correspondence, and financial record keeping at Nikkiso Clean Energy & Industrial Gases in Santa Ana, CA.
About the role
- Accounts Payable Specialist managing full cycle accounts payable and vendor relations at Cato Institute in Washington, DC. Ensuring accurate processing and compliance of financial data in a hybrid work environment.
Responsibilities
- Vendor management: establish new vendor records in the NetSuite accounting system
- Process vendor invoices, payment requests, and expense reports, reviewing for accuracy and proper authorization
- Collaborate with staff responsible for vendor relationships
- Support Cato employees using NetSuite to submit invoices for processing
- Process payments, including weekly ACH batch and check printing as needed
- Assist the Finance team in managing the corporate credit card program
- Monitor and record corporate purchasing card activity
- Support Cato employees using Emburse Professional to account for corporate credit cards and out-of-pocket expenses
- Prepare 1099 reporting using the Yearli filing program
- Support annual financial audits, providing supporting documentation as requested
- Assist the Finance team in internal reporting and budgeting processes
- Maintain confidentiality of financial information and help ensure compliance with internal controls, guarding the organization against fraud
- Support process improvements and increase automation
Requirements
- 3+ years accounts payable experience; nonprofit experience preferred
- Associate degree or advanced coursework in accounting preferred
- Experience with accounting software, Microsoft Office, and proven proficiency in Microsoft Excel required
Benefits
- Medical, dental, and vision insurance
- Employer contribution to a Health Savings Account (HSA)
- Generous vacation and sick days
- Paid parental leave
- Employer-provided life and disability insurance
- 401(k) employer match
- Transit/ Parking benefits
- Pet discount plan
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