Co - op role managing events for EF Educational Tours. Focus on creating memorable experiences for attendees with duties involving registration, communication, and logistics.
About the role
- Manager coordinating priority initiatives and milestone events at C40 and GCOM. Ensuring smooth execution through strong organization and cross-team collaboration within a global network.
Responsibilities
- Support the development and maintenance of project governance tools, trackers, timelines, and documentation
- Manage day-to-day coordination of priority initiative workstreams, including meeting logistics, task tracking, and follow-up actions
- Prepare or contribute to briefing materials, decision logs, risk updates, and other governance documentation
- Liaise with cross-functional colleagues (diplomacy, comms, regional teams, fundraising, policy) to support alignment of plans and deliverables
- Ensure documents, templates, and updates are saved and organised in relevant systems (Vault, trackers, shared drives)
- Support planning and coordination for milestone events such as WMS, LCAW, U20, COP-related events, regional convenings, and leadership moments
- Develop operational documents including schedules, deliverables trackers, staffing plans, and run-of-show support materials
- Coordinate with host cities, vendors, production partners, and internal stakeholders to support event delivery
- Support logistics across venue operations, accreditation, hospitality, interpretation, security, and VIP flow
- Assist with budget tracking and reconciliation for assigned areas in collaboration with the full team
- Provide onsite support and real-time problem-solving during events
- Contribute to lessons learned and post-event documentation
- Facilitate coordination across multiple teams and external partners to ensure priorities move forward on time
- Maintain clear, proactive communication with internal colleagues across regions and functions
- Model collaborative, inclusive working practices and support staff wellbeing during intensive delivery periods
- In addition to the cross-functional responsibilities listed above, lead one core operational competency for the PIE function.
Requirements
- 3–5+ years experience in event operations, project coordination, logistics, or cross-organisational support roles
- Demonstrated experience managing complex workflows or operational processes
- Strong organisational and multitasking skills; comfort working with timelines, trackers, and systems
- Excellent communication and collaboration skills; able to work effectively with diverse teams and external partners
- Ability to stay calm, clear, and solutions-oriented in fast-paced or high-pressure environments
- Experience with travel coordination, event logistics, or vendor management is an asset
- Commitment to equity, inclusion, and collaborative working practices.
Benefits
- C40 is committed to supporting and promoting equity and diversity
- Reasonable appropriate measures and additional support for individuals with disabilities
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