Executive Assistant providing high - level support to senior executives at Ocean Spray. Managing calendars, travel logistics, and coordinating meetings for seamless global operations.
About the role
- Executive Assistant focusing on organizational support for executives in the People Team at Bloom & Wild Group. Managing calendars, communications, and team initiatives in a fast-paced startup environment.
Responsibilities
- Be the ultimate guardian of your Exec’s calendars, proactively managing, optimising, and protecting their time to ensure focus on the highest impact priorities.
- Serve as a smart, diplomatic filter and triage point for incoming communications, exercising high judgment to prioritise, action, or draft responses.
- Schedule internal and external meetings as required - determine attendees and invite them, prepare/distribute agendas in advance, prepare briefings for guest speakers and attendees, VC and dial in details setup; book suitable venues and arrange for equipment/catering as necessary
- Own the organisation and successful execution of functional team meetings; driving agendas, preparing high-quality materials, and managing logistics.
- Travel bookings and planning, including travel budget tracking where needed.
- Own the connection experience for team offsites and major events, maintaining consistent opportunities for connection, being responsible for imaginative concept and venue selection as well as on-the-day delivery, logistics and budget management. Support any necessary Board meetings.
- Design and deliver visually polished and professional presentation materials (decks, reports, communications) for internal and external audiences.
- Identify, champion, and implement innovative solutions and tooling to generate efficiencies in your workflows and functional areas.
- Systematically support internal communication rhythms and initiatives, ensuring team content is engaging, high-quality, and reflective of our culture and strategy. (e.g. supporting creation of content for team stand ups and Monthly Meetings)
- Work with the People Partner and Talent team to gain continuous insights on team needs and support these where possible.
- Act as a dedicated People representative and team culture builder to champion and facilitate connectivity initiatives across our Amsterdam and Amstelveen sites.
Requirements
- 4-6 years experience in an assistant based role, likely gained in a fast paced, high growth, start up environment
- You care about the detail - you’re methodical and precise and take a thoughtful approach to planning and prioritising your work
- Excellent written skills, able to respond accurately and appropriately to a range of stakeholders
- You are a creative thinker, with the ability to problem solve and come up with new ideas
- You have collaborative style that enables you to work with a range of different people and teams and allows for open and inclusive discussion
- High level of integrity
- You're a solid team player who truly believes in the value of diverse and inclusive teams
- You’re enthusiastic, passionate and keen to deliver impactful results
- Intellectually curious and excited about problem-solving with others
- Proactive project manager - you take responsibility and initiative to get things done, are willing to roll up your sleeves get stuck in
- Comprehensive understanding of G-Suite
- Are innovative & deeply interested in the changing tech landscape, and attuned to how AI can be embraced thoughtfully for driving efficiencies and better experiences for the exec you work closely with.
Benefits
- Flexible working (core hours from 10-4pm)
- Work Abroad for up to 30 days each year
- Share in our success with a choice to take equity options from day 1
- 1 day per year to volunteer on a project that’s close to your heart
- We’ll support your commute to our office and site locations. Depending on your journey to work, this may include a Swapfiets, an NS business card or expense reimbursement
- Phone allowance
- 24 vacation days and an option to buy an extra 5 each year
- Happiness days (1 extra day each quarter for your personal ‘me time’)
- 1 celebration day per year, to celebrate a holiday that’s important to you
- Flexible bank holidays - trade a bank holiday for another day that fits your beliefs, values and celebration calendar
- Mental health support through Open Up, including access to online therapy sessions
- Allies and champions groups
- Mental Health First Aiders and awareness training for our managers
- In person and virtual yoga every week
- Our office kitchen is stocked with healthy drinks and snacks to keep you going
- Workplace pension contributions
- A flexible training framework for every stage of your career development through our Bloom & Learn programme
- Internal & external Speaker Sessions on a variety of different inspirational topics.
- We love having lunch together! We offer daily fresh and healthy lunch options at our locations in Amsterdam and Amstelveen,
- A BBQ-worthy rooftop terrace (Amsterdam HQ)
- Social & wellbeing monthly calendar
- We love to celebrate birthdays, anniversaries and other important milestones!
- Summer and End of Year events, team lunches and post-peak celebrations
- Irresistible discounts on our products, blooms & subscriptions!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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