Event Marketing Manager at Gradient Labs, responsible for impactful event strategies and execution in targeting financial institutions with AI solutions.
About the role
- Assistente Administrativo supporting corporate events with administrative tasks and supplier management at Flytour Eventos, a BeFly company.
Responsibilities
- Support the events team in organizing and controlling administrative processes;
- Manage supplier registrations and payments, including verification of invoices and entries in internal systems;
- Assist in drafting and monitoring contracts with service providers and clients;
- Control budgets and monitor event costs, ensuring adherence to financial planning;
- Provide support in organizing documents, permits and certificates required for events;
- Conduct price quotes and support negotiations for services such as accommodation, transportation, catering and event materials;
- Monitor the flow of reimbursements and expense reporting;
- Assist with sending and tracking invitations, RSVP confirmations and participant lists;
- Handle logistics for materials, ensuring delivery and pickup according to plan;
- Support the preparation of administrative reports and KPIs to track event performance;
- Maintain communication with suppliers and clients to align administrative requirements;
- Perform other activities related to administrative and events areas, as needed.
Requirements
- Bachelor’s degree completed or in progress in Administration, Tourism, Events or related fields;
- Previous experience in administrative routines, preferably in the events area;
- Basic knowledge of financial processes, such as payment control and reimbursements;
- Microsoft Office (Excel, Word, PowerPoint and Outlook) – intermediate level;
- Nice to have:
- Knowledge of financial management systems and invoice issuance (ERP, SAP, TOTVS or similar);
- Experience with event platforms and RSVP systems (Sympla, Even3, Cvent or similar);
- Familiarity with project management tools (Trello, Asana, Monday).
Benefits
- VR iFood Benefits (meal voucher) | To help you eat well.
- Transportation voucher | To facilitate your commute.
- Bradesco medical assistance | Monthly fee 100% paid by BeFly for the primary employee and 50% for dependents, with co-payment.
- Life insurance | No cost to the employee.
- Dental care | OdontoPrev.
- Wellhub | To help you take care of your physical health.
- Birthday day off | One day off on your birthday.
- Maternity program | Package with various benefits for a smooth pregnancy.
- Oriente-me program | Therapy sessions at no additional cost.
- On-site parking | Exclusive discount for employees.
- Educational partnerships | Discounts at partner educational institutions.
- BeFlyers Travel | Internal leisure travel agency with special conditions for employees.
- And much more!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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