Hybrid Executive Assistant

at BEARPAW PRODUCTS

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: €36,000 - €45,600 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Bamberg, Germany

About the role

• Executive Assistant to COO in a hybrid work environment at Bearpaw GmbH. Organizing information, managing projects, and enhancing operational efficiency.

Responsibilities

• Information hub: You collect, filter, and distill all relevant information for the COO and ensure the COO always has the right data on hand.
• Project management: You track the most important projects, ensure accountability for follow-ups, and keep blockers off the COO’s desk.
• Structure & routines: You design the COO’s calendar so that leadership and strategic steering are the focus — not firefighting.
• Communication interface: You prepare meetings (before and after), create decision-making materials, and ensure tasks are implemented by the team.
• CEO radar: You manage the interface between COO and CEO — ensuring both receive the right information at the right time.
• Process architect: You document and improve core processes so we operate more sustainably, efficiently, and profitably.

Requirements

• Degree (Business Administration, Economics, Supply Chain, or similar) or equivalent experience — ideally with a focus on finance or project management.
• 2–4 years of professional experience in a demanding environment (e.g., consulting, finance, start-up, operations).
• Strong analytical skills, excellent at organizing and structuring.
• Excellent communication skills — able to distill complex information concisely.
• Confident and assertive, while also empathetic in interactions with others.
• Hands-on mentality: You see what needs to be done and take action.
• Enjoy working in a dynamic, changing environment with a fast pace and high expectations.

Benefits

• Money isn’t everything? With us you receive a monthly voucher for our high-quality products and benefit from exclusive discounts with many well-known partners.
• Trust-based working hours and flexibility are part of our culture — we focus on your results, not the hours you work. Remote work is possible depending on the role, with up to 100% home office — except for mandatory events.
• Long-term employment: permanent contracts and up to 30 days of vacation help you balance work and life.
• Monthly coaching sessions with your team lead give you the opportunity to continuously improve your skills and develop your career.
• Regular team and company events promote exchange and strengthen our cohesion.