Business Administrator supporting the East Sussex Education Division to deliver excellent services for children and families. Join a diverse administrative team with opportunities for growth and development.
About the role
- PMO Administrator providing essential project coordination and administrative support for the Payroll Programme at BAM. Collaborating with HR, Finance, and IT to ensure successful payroll transition.
Responsibilities
- Provide day-to-day administrative and coordination support to the Payroll Project team.
- Maintain accurate and up-to-date project documentation, including plans, RAID and decision logs.
- Support the creation and tracking of project milestones and deliverables specific to payroll design, testing, and deployment.
- Assist in the coordination of workstreams (e.g., data migration, testing, change management, and training).
- Ensure all project documents and artefacts are stored, version-controlled, and accessible to team members.
- Support the PMO Lead in ensuring adherence to project governance frameworks.
- Prepare and distribute weekly status reports, dashboards, and project summaries for key stakeholders.
- Collate updates from workstream leads to support programme-level reporting.
- Track and follow up on actions, decisions, and approvals from governance meetings and steering committees.
- Schedule and coordinate project meetings, workshops, and testing sessions with internal teams and external vendors.
- Prepare and distribute agendas, minutes, and action logs.
- Maintain the project calendar and ensure alignment with key deadlines.
- Act as a central point of contact for project communications and queries.
- Support the use and maintenance of project management tools (e.g., MS Project, Teams).
- Maintain and update the project SharePoint site / document repository.
- Support tracking of project budgets, purchase orders, and resource allocations, as directed by the Project Manager.
Requirements
- 5 years+ experience in Business Administration, HR, or a related discipline.
- Project administration or management certification (e.g., PRINCE2 Foundation, APM PFQ) desirable.
- Previous experience working in a PMO or project support role, ideally within HR, Payroll, or ERP system implementations.
- Experience supporting large-scale technology or transformation projects, particularly those involving HR or Finance systems.
- Experience coordinating across multiple teams and managing documentation in structured project environments.
- Excellent organisational and time management skills, with the ability to manage multiple priorities.
- Strong attention to detail and accuracy in maintaining project documentation.
- Proficiency in Microsoft Office suite (Excel, Word, PowerPoint) and collaboration tools (SharePoint, Teams).
- Clear and professional communication skills, both written and verbal.
- Ability to work collaboratively in a fast-paced, changing environment.
- Discretion in handling confidential HR and payroll information.
- Proactive, adaptable, and solutions-focused approach.
Benefits
- Competitive salary
- A wide range of family friendly policies
- 8 % matched pension contributions
- Private healthcare
- Life assurance
- 26 days holiday
- 2 wellbeing days
- 1 volunteering day
- Personal and professional development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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