About the role

Sales Administrator managing the full processing lifecycle of sales agreements in a leading real estate company. Collaborating with sales teams and overseeing administrative functions for accurate deal flow.

Responsibilities

Manage the full processing lifecycle of Agreements of Purchase and Sale (APS), amendments, and related legal documentation with precision and urgency.
Oversee the sales commissions process including commission payments, invoicing and collection while adhering to Finance processes and project schedules.
Collaborate with sales teams to audit and follow up on deal files, resolving missing or incorrect documents prior to legal handoff.
Maintain, update and distribute internal sales material including price lists, premium sheets, and promotional packages ensuring accuracy across all channels.
Maintain accurate and up-to-date CRM Records, ensuring data integrity while adhering to internal standards. Platforms include Hubspot, Excel, Sharepoint, etc.
Track and report on project availability, status and deal flow to contribute to real-time updates and daily dashboards.
Assist in project launch preparation including CRM setup, pricing uploads, and broker communication.
Provide day-to day support to the sales teams, legal counsel, and external partners by providing knowledgeable and timely assistance of all administrative tasks.
Partner with Sales & Marketing manager to gather feedback and streamline sales processes supporting the continuous improvement across the department.

2+ years of experience working in a customer facing & administrative role (experience working for a builder/developer is preferred)
Understanding of sales agreements, amendments, cheques etc.
Ability to spot errors, missing data, and compliance gaps.
Proficient in CRM platforms, Microsoft Suite, agreement-based platforms
An understanding that system inputs drive outputs and reporting
Knows how to manage private purchaser information securely.
Understands legal and regulatory standards in real estate admin processes.
Communicates clearly and professionally with brokers, purchasers, and internal teams.
Uses proper tone, grammar, and formatting in writing.
Asks clarifying questions to avoid miscommunication.
Utilizes interpersonal skills to build and maintain relationships with clients, real estate agents, and industry professionals, fostering positive and productive partnerships.
Identifies issues early and uses sound judgment to resolve them independently when appropriate.
Able to manage a high volume of tasks without missing deadlines.
Retains and applies instructions with minimal repetition.
Closes the loop on administrative tasks thoroughly and on time.
Keeps files and systems orderly, accurate, and audit-ready.

Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
Competitive Paid Time Off: Team members are provided with comprehensive paid time off, 5 paid Wellness Days and 3 paid Sick Days annually.
Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive.
Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!
Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.