Training Administration Intern supporting training activities in Topcon’s Training Centre located in Italy. Responsible for administrative support, logistics, and assisting trainers during sessions.
About the role
- Sales Administrator managing the full processing lifecycle of sales agreements in a leading real estate company. Collaborating with sales teams and overseeing administrative functions for accurate deal flow.
Responsibilities
- Manage the full processing lifecycle of Agreements of Purchase and Sale (APS), amendments, and related legal documentation with precision and urgency.
- Oversee the sales commissions process including commission payments, invoicing and collection while adhering to Finance processes and project schedules.
- Collaborate with sales teams to audit and follow up on deal files, resolving missing or incorrect documents prior to legal handoff.
- Maintain, update and distribute internal sales material including price lists, premium sheets, and promotional packages ensuring accuracy across all channels.
- Maintain accurate and up-to-date CRM Records, ensuring data integrity while adhering to internal standards. Platforms include Hubspot, Excel, Sharepoint, etc.
- Track and report on project availability, status and deal flow to contribute to real-time updates and daily dashboards.
- Assist in project launch preparation including CRM setup, pricing uploads, and broker communication.
- Provide day-to day support to the sales teams, legal counsel, and external partners by providing knowledgeable and timely assistance of all administrative tasks.
- Partner with Sales & Marketing manager to gather feedback and streamline sales processes supporting the continuous improvement across the department.
Requirements
- 2+ years of experience working in a customer facing & administrative role (experience working for a builder/developer is preferred)
- Understanding of sales agreements, amendments, cheques etc.
- Ability to spot errors, missing data, and compliance gaps.
- Proficient in CRM platforms, Microsoft Suite, agreement-based platforms
- An understanding that system inputs drive outputs and reporting
- Knows how to manage private purchaser information securely.
- Understands legal and regulatory standards in real estate admin processes.
- Communicates clearly and professionally with brokers, purchasers, and internal teams.
- Uses proper tone, grammar, and formatting in writing.
- Asks clarifying questions to avoid miscommunication.
- Utilizes interpersonal skills to build and maintain relationships with clients, real estate agents, and industry professionals, fostering positive and productive partnerships.
- Identifies issues early and uses sound judgment to resolve them independently when appropriate.
- Able to manage a high volume of tasks without missing deadlines.
- Retains and applies instructions with minimal repetition.
- Closes the loop on administrative tasks thoroughly and on time.
- Keeps files and systems orderly, accurate, and audit-ready.
Benefits
- Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
- Competitive Paid Time Off: Team members are provided with comprehensive paid time off, 5 paid Wellness Days and 3 paid Sick Days annually.
- Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive.
- Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
- Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
- Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!
- Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.
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