Equity Plan Administrator responsible for managing Forbright Bank’s employee equity program administration and compliance. Collaborating with teams to ensure an excellent employee experience in equity compensation.
About the role
- Sales Administrator responsible for processing Agreements of Purchase and Sale and Sales commissions. Overseeing internal sales materials and providing support to sales teams in Burlington, Canada.
Responsibilities
- Manage the full processing lifecycle of Agreements of Purchase and Sale (APS), amendments, and related legal documentation with precision and urgency.
- Oversee the sales commissions process including commission payments, invoicing and collection while adhering to Finance processes and project schedules.
- Collaborate with sales teams to audit and follow up on deal files, resolving missing or incorrect documents prior to legal handoff.
- Maintain, update and distribute internal sales material including price lists, premium sheets, and promotional packages ensuring accuracy across all channels.
- Maintain accurate and up-to-date CRM Records, ensuring data integrity while adhering to internal standards. Platforms include Hubspot, Excel, Sharepoint, etc.
- Track and report on project availability, status and deal flow to contribute to real-time updates and daily dashboards.
- Assist in project launch preparation including CRM setup, pricing uploads, and broker communication.
- Provide day-to day support to the sales teams, legal counsel, and external partners by providing knowledgeable and timely assistance of all administrative tasks.
- Partner with Sales & Marketing manager to gather feedback and streamline sales processes supporting the continuous improvement across the department.
Requirements
- 2+ years of experience working in a customer facing & administrative role (experience working for a builder/developer is preferred)
- Understanding of sales agreements, amendments, cheques etc.
- Ability to spot errors, missing data, and compliance gaps.
- Proficient in CRM platforms, Microsoft Suite, agreement-based platforms
- An understanding that system inputs drive outputs and reporting
- Knows how to manage private purchaser information securely.
- Understands legal and regulatory standards in real estate admin processes.
- Communicates clearly and professionally with brokers, purchasers, and internal teams.
- Uses proper tone, grammar, and formatting in writing.
- Asks clarifying questions to avoid miscommunication.
- Utilizes interpersonal skills to build and maintain relationships with clients, real estate agents, and industry professionals, fostering positive and productive partnerships.
- Identifies issues early and uses sound judgment to resolve them independently when appropriate.
- Escalates with proper context when needed.
- Able to manage a high volume of tasks without missing deadlines.
- Prioritizes based on urgency and importance.
- Retains and applies instructions with minimal repetition.
- Keeps track of project and purchaser details across multiple projects and systems.
- Closes the loop on administrative tasks thoroughly and on time.
- Delivers speedy knowledge and on time customer service at every touch point.
- Keeps files and systems orderly, accurate, and audit-ready.
- Adheres to naming conventions and workflow standards.
- Manages multiple projects without losing track of key dates or deliverables.
Benefits
- Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
- Competitive Paid Time Off: Team members are provided with comprehensive paid time off, paid Wellness Days and paid Sick Days annually.
- Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive. Our range for the Sales Administrator role is $50,000 - $65,000.
- Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
- Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
- Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Senior Manager overseeing claims administration at L.A. Care Health Plan. Ensuring accurate and compliant claims processing through effective management and operational control.
Director of Claims Administration leading claims adjudication and compliance processes for L.A. Care. Ensuring operational integrity and regulatory readiness for the healthcare claims ecosystem.
Werkstudent im Projektmanagement und Administration bei Mediaplus in München, verantwortlich für Systemverantwortung, Projektmanagement und Innovationsprozesse.
IT Systemadministrator ensuring system availability for clients at DATAGROUP in a modern IT service environment. Responsible for server infrastructure administration and technical support tasks.
FOS internship in economics and administration at BWF Group. Gaining insights into administrative tasks and supporting daily operations.
HR Administrator managing payroll processes and employee documentation in a tech scale - up company. Collaborating with HR and legal teams to ensure compliance and support employees.
Systemadministrator focusing on information security at WM, a growing family business in automotive parts. Responsibilities include server administration, cybersecurity monitoring, and auditing.
IT Netzwerk Administrator managing and optimizing IT infrastructure and security for Contipark’s operations in Berlin. Leading cloud, network, and security initiatives while collaborating on IT projects.
Relationship Associate managing accounts and driving growth for independent auto dealers. Focusing on customer experience and teamwork to meet branch goals in the Cincinnati/Dayton market.