Accounts Payable Specialist for allnex based in Petaling Jaya, Malaysia. Handling invoice processing, resolving issues, and streamlining accounts payable processes.
About the role
- Accounts Payable Clerk managing accounts payable operations for ABRAMS, a leader in illustrated publishing. Ensuring accurate payments to authors, freelancers, and vendors while maintaining compliance.
Responsibilities
- Process high-volume invoices from authors, illustrators, editors, printers, freelance contributors, and vendors
- Review all invoices for appropriate documentation, approvals, and correct coding prior to payment
- Enter invoices and related journal entries into the accounts payable system and general ledger
- Prepare and process payments, including printing checks, obtaining required approvals/signatures, and distributing payments as needed
- Maintain organized and accurate AP records, including licensing fees, printing services, event expenses, and production-related statements
- Assist with tracking and processing royalties and advances in accordance with contract terms
- Maintain vendor, W-9, and freelance files in compliance with tax and record-retention requirements
- Assist with year-end 1099 preparation and reporting for applicable vendors and freelancers
- Support vendor onboarding and respond to vendor inquiries, escalating issues as appropriate
- Support the expense report process, including reviewing and reconciling Concur submissions
- Reconcile corporate credit card statements, including American Express, and investigate discrepancies
- Assist with the administration of the corporate card program, including new card requests, cancellations, and documentation
- Monitor the accounts payable inbox and ensure timely responses to vendors and internal stakeholders
- Assist the Finance team during the month-end and the fiscal year-end close
- Maintain organized digital and physical filing, scanning, and documentation
- Provide backup support to the Accounts Payable & Receivable Manager as needed
- Support ad hoc projects and administrative tasks as assigned
Requirements
- Associate’s degree or higher in accounting, finance, or a related field
- 0-2 years of accounts payable experience
- Strong working knowledge of Excel, including spreadsheets and reconciliations
- Experience working with general ledger and AP systems
- High attention to detail and strong organizational skills
- Ability to manage deadlines and work independently in a fast-paced environment
- Strong communication skills for interacting with vendors and internal teams.
Benefits
- Generous paid holidays and Summer Fridays.
- Company-paid time off during Christmas week.
- Comprehensive health benefits, including short-term and long-term disability.
- Retirement savings (401k) and life insurance.
- Paid time off and professional development opportunities.
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