Hybrid Project Coordinator

at -30- Forensic Engineering

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Calgary, Canada

About the role

• Project Coordinator at 30 Forensic Engineering managing client files and providing internal support. Requires strong organizational skills and expertise in administrative processes.

Responsibilities

• Manage and track client files from acquisition to completion, including file intake.
• Support day-to-day project management for each practice member, including budgets, timelines, and deliverables.
• Coordinate and manage calendars, scheduling appointments for experts.
• Handle multiple projects in a fast-paced environment, ensuring deadlines are met.
• Work with Practice Leads, experts, and operations staff to streamline administrative processes and anticipate project needs.
• Produce and deliver invoices in coordination with practice members, ensuring compliance with procurement agreements and company policy.
• Schedule and coordinate travel, site visits, and teleconferences.
• Liaise with third-party vendors and contractors to retain services.
• Follow up on aging accounts receivables, as assigned.
• Coordinate the production and issuance of technical reports.
• Manage the main call line and email during business hours, triaging and distributing as required.
• Perform general clerical duties, including scanning, filing, and document management.
• Perform additional duties as required.

Requirements

• A minimum of 1-3 years of experience in an administrative support capacity, preferably in a professional services, corporate, or insurance environment.
• Experience in a professional services environment, particularly within a legal office, would be an asset.
• Ability to work independently with minimal supervision while managing competing priorities.
• Proficiency in Microsoft Office applications (Outlook, Teams, Word, and Excel), with experience coordinating calendars, meetings, and communications across multiple platforms.
• Strong business acumen with the ability to anticipate needs, problem-solve, and take initiative.
• Experience liaising with senior leadership, external vendors, and key stakeholders in a professional and confident manner.
• Post-secondary education would be considered an asset.

Benefits

• Equal opportunity employer
• Accessible recruitment process
• Commitment to diversity and inclusivity