Hybrid Project Coordinator

at TinyURL

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $32 - $37 per hour
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Seattle, United States

About the role

• Project Coordinator supporting project managers in Seattle office at Geosyntec. Managing project workflows, financial reports, and compliance with contract obligations.

Responsibilities

• Interface with Project Administrator and Project Manager to ensure compliance with contract administration obligations.
• Prepare proposal and project setups, client and subcontractor contracts follow up, employee expense reports preliminary review, and associated administration.
• Prepare subcontractor bid/quote requests for proposals and projects for action by and approval of the Project Manager.
• Maintain subcontractor files and track associated invoices to ensure prompt processing and payment.
• Perform preliminary review of pre-bills and draft progress reports for invoicing, for final review by and approval of the Project Manager.
• Monitor and track budgets in consultation with the Project Manager and prepare change orders.
• Track purchases through purchase orders and subcontracts and verify against budget for compliance and accuracy; process for payment in accordance with company procedures.
• Compile and distribute project financial data, including percent completions and weekly/monthly financial reports.
• Identify variances in certain elements and bring to the attention of the Project Manager.
• Organize and maintain electronic project files, including but not limited to proposals and reports.
• Coordinate and prepare the health and safety plans with input from the Project Manager and /or the Health and Safety Officer.
• Track project deadlines and schedules to ensure timely senior review and submittal of deliverables to the client.
• Interact with and serve as liaison between other departments, branches, subcontractors, agencies, staff and clients with regards to project matters, as requested by the Project Manager.
• Collect, prepare and perform an initial analysis of the following data for review by the Project Manager: Basic analysis of cost and schedule variances; Progress data and review of performance trends; Labor hours and labor cost requirements versus budget limitations; and Actual cost to funding limitations. Project earned value.
• Track all changes or potential changes to project scope, bringing any issues to the attention of the Project Manager.
• Serve as liaison with clients’ accounts payable department staff to ensure that proper procedures regarding invoicing have been followed to minimize a delay in prompt payment of invoices, and work with Project Manager to resolve problems.
• Participate in change control management, at the discretion of the Project Manager.
• Perform other related work as required.
• Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed.

Requirements

• A Bachelor’s degree in business, engineering or construction and two (2) years of experience, an associate degree and four (4) years of experience, or six (6) years of any equivalent combination of experience and training that provides the knowledge, skill and abilities to perform the responsibilities of the position.
• Advanced computer literacy using the following programs in a Windows environment: MS Professional (Word, EXCEL, Access, and PowerPoint), familiarity of accounting software such as BST and earned value software such as PlanTrax and project scheduling software (such as Microsoft Project).
• Ability to read, analyze and interpret client contracts, subcontractor agreements, project descriptions and scope of work.
• Ability to compose correspondence, routine reports, procedure manuals and presentations conforming to Company style and format.
• Ability to effectively present information and respond to questions from groups of professionals, project teams and clients.
• Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.
• Ability to compute rate, ratio and percent and draw and interpret graphs and tables.
• Ability to apply common sense understanding to carry out instructions furnished in written, verbal or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Valid U.S. driver’s license and a satisfactory driving record for business errands.
• Candidates must currently hold and maintain valid U.S. work authorization.

Benefits

• 9 paid holidays
• 2 floating holidays
• Minimum of 8 sick days
• Minimum of 11 vacation days per year
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Variety of leaves of absence