Hybrid Project Assistant – Engineering

at Arcadis

• Job title: Project Assistant – Engineering
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $50,000 - $65,000 per year
• Degree requirement: Bachelor's Degree
• Tech skills: Oracle
• Location requirements: Hybrid, Atlanta, United States

About the role

• Project Assistant supporting lower Mid-Atlantic project managers at Arcadis in a hybrid role. Responsible for tracking project schedules, budgets, financial reports, and project documentation.

Responsibilities

• track and monitor project schedules, budgets and support all aspects of project and financial management.
• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Setup new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to public and private client contracts.
• Verify invoicing complies with contract terms, support CPMs in preparation of invoice materials.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Prepare contract terms compliance reports.
• Participate on monthly project reviews with Finance Managers and Project Managers.
• Regular tracking, monitoring and report preparation/sharing of WIP, AR and AP.
• Coordinate scheduling for project team meetings and other business needs.

Requirements

• 3 years of administrative, office, and/or financial experience.
• Key skills include the ability to work under time constraints to accomplish goals and objectives, as well as handling multiple projects for several project managers simultaneously.
• The ideal candidate will possess excellent analytical skills and have a strong attention to detail.
• Strong verbal and written communication skills are essential.
• The candidate should also have a solid understanding of project planning tools and software, such as MS Project.
• Proficiency with Microsoft Office applications, particularly Word, Excel, and PowerPoint, is required.
• Preferred qualifications include a bachelor’s degree and certification in business, accounting, finance, or a related field of study.
• Having at least 5 years of experience, along with previous experience in office administration and billing procedures, is a plus.
• Experience with Oracle business system applications software is also preferred.

Benefits

• medical, dental, and vision
• EAP
• 401K
• STD
• LTD
• AD&D
• life insurance
• paid parental leave
• reward & recognition program
• optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement
• nine paid holidays
• 15 days PTO that accrue per year