Hybrid Program Assistant, Regulatory Affairs

at Institute of International Finance

• Job title: Program Assistant, Regulatory Affairs
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $50,000 - $60,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Washington, United States

About the role

• Program Assistant handling administrative and logistical tasks for Regulatory Affairs team at the Institute of International Finance. Coordinating various office functions and providing essential support in a hybrid work environment.

Responsibilities

• Arrange meetings and appointments and maintain the Managing Director’s calendar.
• Coordinate domestic and international travel, including transportation, lodging, dining, and visa support.
• Prepare detailed travel itineraries and assist with expense reconciliation and submission.
• Liaise with Membership before and after travel to ensure alignment and follow-up.
• Provide administrative support for committee and working group activities, including maintaining accurate member lists, organizing meetings and calls, and preparing agendas, presentations, and notes.
• Draft and review correspondence and documents for grammar, formatting, and clarity.
• Greet visitors, answer calls, and maintain organized filing systems.
• Provide support for research and general office tasks.
• Assist with meeting and event logistics, including managing records in the membership database, compiling invitation lists, processing registrations, coordinating with event staff, and assembling materials.
• Maintain and update contact information in the membership database, ensuring accuracy and proper formatting, and participate in user group meetings to stay current on best practices.
• Support research and publication efforts by compiling data, generating charts and tables, updating the website, and assembling briefing packets.

Requirements

• College degree required.
• At least two years of work-related experience.
• Strong command of the English language with excellent written and oral communication skills.
• High degree of professionalism, strong attention to detail, and strong organizational skills.
• Ability to communicate and act with tact, judgment, and energy.
• Extensive experience with Microsoft Office and database software’s.

Benefits

• medical
• dental
• vision
• disability
• life insurance
• 401K plan
• 15 days annual leave
• 1.25 days per month for sick leave
• major national holidays