Executive Assistant at a leading media agency in Germany managing internal operations and supporting strategic initiatives. Focusing on efficiency and project management to improve workflow and collaboration.
About the role
- Personal Assistant supporting CEO with organization and lifestyle management in a dynamic role. Opportunity to make a significant impact in automotive diagnostics industry.
Responsibilities
- Agenda management and organization.
- Administer calendars, appointments, and reminders.
- Coordinate travel, reservations, and logistics.
- Maintain task lists and ensure deadlines are met.
- Support for personal projects and lifestyle.
- Research and visit housing options; assist with moving coordination.
- Suggest and coordinate interior design, furniture, and decoration services.
- Manage daily errands and tasks (shopping, pharmacy, deliveries, cleaning, etc.).
- Coordinate with domestic providers: cleaning staff, maintenance, and various services.
- Fashion, shopping, and experiences.
- Curate selections of clothing and accessories online and in local stores, aligned with personal style.
- Stay up-to-date on trends and propose pieces for events or daily wear.
- Recommend and organize cultural and social experiences (galleries, restaurants, meetups, exhibitions, seasonal activities).
- Events and social logistics.
- Plan and support the execution of dinners, meetings, or small events.
- Research and book venues, activities, or services for personal and social engagements.
- Ensure activities run smoothly.
- Administrative support.
- Organize and maintain files, receipts, and documents.
- Assist with online orders, subscriptions, and digital management.
- Provide research for personal and professional projects.
Requirements
- Highly organized, proactive, and self-managed — thrives with minimal supervision.
- Strong attention to detail and ability to anticipate needs before they arise.
- Discreet, reliable, and professional in handling sensitive information.
- Excellent communication skills in both English and Spanish.
- Familiarity with Guadalajara’s neighborhoods, services, and providers is a plus.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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