Hybrid Litigation Legal Assistant

at Merchant & Gould P.C.

• Job title: Litigation Legal Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $60,000 - $70,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Knoxville, United States

About the role

• Litigation Legal Assistant in Knoxville supporting attorneys at Merchant & Gould. Performing secretarial responsibilities in a litigation practice with a focus on client management and invoicing.

Responsibilities

• Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice
• Responsible for working with clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures
• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing
• Monitoring case budgets and applying those budgets to monthly invoices
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents
• Proofread client and court documents
• Open and maintain new client and matter files
• Manage attorneys’ docket; communicate deadlines to team
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested
• Prepare for and electronically file pleadings with the Court, and service of same
• Make necessary arrangements for depositions
• Assist team in preparation for out-of-town depositions and trial
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices
• Processes incoming vendor invoices for payment
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested

Requirements

• Four to five years litigation experience
• Obtain and maintain a working knowledge of attorneys’ areas of practice and familiarity with legal terminology, current court rules, and procedures
• Obtain and maintain a working knowledge of M&G systems, policies and procedures
• Excel skills in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Adobe Acrobat)
• Excellent computer skills
• Must possess positive, upbeat attitude and ability to stay calm under pressure
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Ability to work at high level of mental effort while handling multiple tasks
• Ability to concentrate on details
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors
• Interpersonal skills necessary to communicate and follow instructions from a diverse group of clients, attorneys, paralegals and staff
• Work occasionally requires more than 37.5 hours per week and may occasionally require irregular hours
• Must have willingness to be flexible, when necessary
• Work occasionally requires lifting packages over 20 pounds

Benefits

• a competitive salary
• a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance
• short- and long-term disability
• 401(k) match
• ten firm holidays