Legal Assistant at Ritsema Law, aiding in administrative tasks related to workers' compensation and liability cases. Supports attorneys and maintains legal documentation for organized case management.
About the role
- Litigation Legal Assistant providing administrative support to attorneys at Merchant & Gould in Denver. Involves secretarial tasks, client management, and legal document preparation.
Responsibilities
- Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice.
- Responsible for working with our clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures.
- Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
- Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing.
- Monitoring case budgets and applying those budgets to monthly invoices.
- Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system.
- Draft, format, and revise letters, memoranda, pleadings, forms, and other documents.
- Proofread client and court documents.
- Open and maintain new client and matter files.
- Manage attorneys’ docket; communicate deadlines to team.
- Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required.
- Retrieve files, cases, depositions, exhibits, documents, and other information as requested.
- Prepare for and electronically file pleadings with the Court, and service of same.
- Make necessary arrangements for depositions.
- Assist team in preparation for out-of-town depositions and trial.
- Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices.
- Processes incoming vendor invoices for payment.
- Assist other members of the litigation group when necessary.
- Perform other duties or projects as assigned or requested.
Requirements
- Four to five years litigation experience
- Obtain and maintain a working knowledge of attorneys’ areas of practice and familiarity with legal terminology, current court rules, and procedures
- Obtain and maintain a working knowledge of M&G systems, policies and procedures
- Attend and complete additional specific training as needed
- Possess excellent computer skills in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Adobe Acrobat), 3E and other software specific to the firm and the litigation group
- Must possess positive, upbeat attitude and ability to stay calm under pressure
- Must be a team player
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Ability to work at high level of mental effort while handling multiple tasks
- Ability to concentrate on details
- Ability to proofread typed material for contextual, grammatical, typographical or spelling errors
- Interpersonal skills necessary to communicate and follow instructions from a diverse group of clients, attorneys, paralegals and staff
- Work occasionally requires more than 37.5 hours per week and may occasionally require irregular hours
- Must have willingness to be flexible, when necessary
- Work occasionally requires lifting packages over 20 pounds.
- Regular attendance at work.
Benefits
- a competitive salary
- a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance
- short- and long-term disability
- 401(k) match
- ten firm holidays
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