Legal Assistant responsible for drafting petitions and managing procedural deadlines in São Paulo's law firm. Engaging with clients and supporting civil responsibility cases.
About the role
- Legal Assistant supporting the managing partner of Oklahoma City litigation team at The Law Firm for Truck Safety. Involves document preparation, case organization, and managing deadlines in a legal environment.
Responsibilities
- Work closely with a senior paralegal and support the managing partner of our Oklahoma City litigation team
- Document preparation, case organization, records management, scheduling, and tracking key deadlines across active litigation matters
- Assist senior paralegal with ongoing case management tasks
- Organize, manage, and maintain electronic case files and related documents
- Draft, revise, and format legal documents and correspondence using Microsoft Word, Adobe Acrobat Pro, and other digital tools
- Schedule and coordinate meetings, depositions, and other legal proceedings
- Assist with tracking deadlines, follow-ups, and action items across case files
- Communicate with clients, opposing counsel, and court personnel as needed
- Support in ordering and tracking medical records and related documentation
- Perform quality checks on documents, filings, and case entries
- Help ensure timely responses to subpoenas and discovery requests
- Assist with the preparation of trial notebooks and exhibits
- Collaborate with internal teams to keep projects and case milestones on track
Requirements
- Associate’s or Bachelor’s degree (Bachelor’s preferred); equivalent experience considered
- At least 1–2 years of experience working in a law firm or legal department
- Proficiency with Microsoft 365, particularly Outlook, Word, and Teams
- Proficiency with PDF editing software, Adobe Acrobat Pro or equivalent
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to handle confidential information with discretion and professionalism
- Familiarity with legal procedures and terminology
- Experience supporting litigation preferred
- Experience with Clio or comparable legal software preferred
- Experience in personal injury or truck accident litigation a plus
Benefits
- Competitive hourly compensation based on experience
- Performance-based bonus opportunities
- Comprehensive health coverage (medical, dental, vision, other)
- Paid time off (PTO) and sick leave
- Remote work environment
- Collaborative, mission-driven culture
- Opportunities for professional development and training
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