Hybrid Legal Secretary / Executive Assistant

Posted 2 months ago

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About the role

  • Legal Secretary & Executive Assistant providing dual support to the Legal Department and CEO in a healthcare SaaS company. Managing contracts, compliance and executive operations with a focus on SaaS contract administration.

Responsibilities

  • Provide dual support to the Legal Department and the CEO.
  • Manage contract workflows, compliance documentation, and executive operations.
  • Draft, review, negotiate, and execute contracts.
  • Maintain the company’s centralized contract management database system.
  • Partner with Legal and Finance for compliance management.
  • Generate reports on contract volume and renewal status.
  • Support corporate counsel with internal audits and compliance investigations.
  • Manage the CEO’s daily schedule and administrative support tasks.

Requirements

  • 7+ years of contract administration or legal operations experience, preferably in a SaaS or healthcare data company.
  • Experience developing and managing a contract management system or database (Salesforce experience strongly preferred).
  • Demonstrated ability to work collaboratively with in-house counsel, finance, and executive leadership.
  • Strong knowledge of contract law fundamentals, data privacy obligations, and healthcare compliance standards (e.g., HIPAA).
  • Exceptional attention to detail and organizational skills.
  • Proficiency with Microsoft 365, Adobe Acrobat, DocuSign and CRM/CLM systems.
  • Strong communication and interpersonal skills, with the ability to interact confidently at all organizational levels.

Benefits

  • Health insurance
  • Flexible work arrangements
  • Professional development

Job title

Legal Secretary / Executive Assistant

Job type

Experience level

SeniorLead

Salary

Not specified

Degree requirement

Bachelor's Degree

Location requirements

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