Hybrid Legal Assistant

at Vanderbilt University Medical Center

• Job title: Legal Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Nashville, United States

About the role

• Legal Assistant providing proactive administrative support to in-house attorneys at Vanderbilt University. Responsibilities include scheduling meetings, handling legal documents, and managing communication.

Responsibilities

• The Legal Assistant provides proactive legal and administrative support to in-house attorneys handling a variety of corporate and trademark matters.
• In this capacity they may schedule meetings, conference calls, and depositions; coordinate witnesses; handle subpoenas, pleadings and other court documents as directed.
• The Legal Assistant will answer phones and may screen and announce telephone calls directed to attorneys.
• May gather university documents from various departments, as they pertain to matters being handled in the OGC.
• Provides broad-based administrative support for the attorneys and has specific roles and responsibilities as designated per their role in the OGC.

Requirements

• A high school diploma is necessary.
• A bachelor’s degree from an accredited institution of higher education is preferred.
• A paralegal certification is a plus.
• At least 5 years of legal assistant or legal office experience is necessary.
• Outstanding interpersonal communication and collaboration skills in order to work effectively with a wide group of audiences – including staff, faculty, students, leadership, and law firms -- is necessary.
• Utmost adherence to confidentiality and business ethics; demonstrated outstanding judgment and discretion is necessary.
• Meticulous attention to detail is necessary.
• Advanced working knowledge of Microsoft Office suite is necessary.
• Experience in working with legal technologies -- including document management, contract management, matter and eBilling management -- is necessary.
• Demonstrated ability to work in a collaborative team environment is necessary.
• Willingness to proactively support change and rapidly learn new skills when the situation demands is necessary.
• Ability to take initiative, multi-task, complete tasks and work well under pressure is necessary.
• Resourceful and resilient; ability to operate in a challenging and modern business environment is necessary.
• Honesty, with the highest personal and professional integrity, is necessary.
• Interest in broadening knowledge of systems, processes or people activities to proactively increase their knowledge of law, operations, the OGC, and Vanderbilt University to become a trusted member of the OGC team is strongly preferred.

Benefits

• Health insurance
• 401(k) matching
• Paid time off
• Professional development opportunities