Hybrid Executive Assistant, Investments

at Chan Zuckerberg Initiative

• Job title: Executive Assistant, Investments
• Job type: Full Time
• Experience level: Senior, Lead
• Salary: $56,730 - $78,270 per year
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Redwood City, United States

About the role

• Providing administrative support for two Managing Directors at Chan Zuckerberg Initiative. Managing logistics, communications, and organizational tasks in the Investments team.

Responsibilities

• Manage an extensive array of administrative tasks for the senior leaders on the team that require you to organize logistics: wrangle hectic calendars and prioritize time, book travel, plan events, etc.
• Anticipate the needs of the senior leaders and proactively seek appropriate resources to support the team
• Work collaboratively with our existing EAs to coordinate on administrative priorities and contribute to projects outside of normal scope when needed
• Manage expense reporting
• Organize and manage document library of communications related to our investment portfolio (letters, legal documents, performance statements, etc)
• Other tasks as requested, including but not limited to investment support work

Requirements

• 7+ years of professional experience with related administrative, operations or project management work in a fast-paced environment
• Experience supporting senior level leaders in the banking or finance industry is preferred, but not required
• Excellent organizational skills: a self-starter with strong foresight, reliable, and outstanding attention to detail
• Excellent written and verbal communication skills
• Strong time management skills with ability to multitask and prioritize across projects to meet deadlines
• Flexible mindset, comfortable navigating ambiguity and shifting priorities
• Proven ability to work collaboratively in a team environment
• Excellent judgment and respect for confidentiality and ethics
• Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets and Slack)
• Interest in learning about investing and contributing to our team culture
• Passion for CZI’s mission.

Benefits

• Provides a generous employer match on employee 401(k) contributions to support planning for the future.
• Paid time off to volunteer at an organization of your choice.
• Funding for select family-forming benefits.
• Relocation support for employees who need assistance moving