About the role

Bilingual Legal Assistant supporting litigation lawyers with document preparation and client management. Collaborating within a hybrid work environment at McCarthy Tétrault.

Responsibilities

Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc.
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings.
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records.
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes.
Assisting with the preparation and finalization of time entry on a daily basis in preparation for Billing Assistant to process.
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.

Bilingual (French & English) required.
Legal Assistant Diploma or equivalent.
Minimum 3 years of experience as a litigation legal assistant.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.