Legal Assistant providing secretarial support to lawyers at TD Insurance. Drafting and managing legal documents, schedules, and providing training to junior staff.
About the role
- Bilingual Legal Assistant supporting litigation lawyers with document preparation and client management. Collaborating within a hybrid work environment at McCarthy Tétrault.
Responsibilities
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
- Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings.
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records.
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes.
- Assisting with the preparation and finalization of time entry on a daily basis in preparation for Billing Assistant to process.
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Requirements
- Bilingual (French & English) required.
- Legal Assistant Diploma or equivalent.
- Minimum 3 years of experience as a litigation legal assistant.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Ability to follow-up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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