Accounts Payable Assistant handling invoices and monitors due dates. Contributing to internal procedures at Nestlé in Ribeirão Preto.
About the role
- Accounts Payable Specialist managing invoices and vendor relationships for AccuSourceHR. Handling invoice processing, compliance, and collaboration with various departments.
Responsibilities
- Processing Invoices: Handling incoming invoices from vendors, ensuring accuracy, and processing them for payment.
- Vendor Management: Communicating with vendors regarding payment inquiries, resolving discrepancies, and maintaining positive vendor relationships.
- Payment Processing: Executing payments via various methods such as checks, electronic transfers, or online payment platforms.
- Expense Reports: Reviewing and processing employee expense reports, verifying receipts, and ensuring compliance with company policies.
- Record Keeping: Maintaining accurate records of all transactions, invoices, payments, and related documents.
- Reconciliation: Reconciling accounts payable transactions, ensuring accuracy and completeness.
- Reporting: Generating regular reports on accounts payable activities, aging reports, and cash flow projections.
- Compliance: Ensuring compliance with company policies, accounting principles, sales tax, 1099, and relevant regulations.
- Collaboration: Collaborating with other departments such as purchasing, finance, and auditing to resolve issues and streamline processes.
- Continuous Improvement: Identifying opportunities for process improvements, automation, and efficiency enhancements within the accounts payable function
Requirements
- Associate’s degree or equivalent from a two-year college or technical school; or a minimum of 6 months to 1-year related experience in accounting functions.
- Proficient in written and verbal communication.
- Proficient in Microsoft Office Suite, QuickBooks, Bill.com, and other accounting systems
- Strong skills in using and understanding the flow of transactions in an integrated and automated accounting system.
- Read, analyze and interpret business, professional, technical or governmental documents.
- Write reports, business correspondence and procedure manuals.
- Effectively present information and respond to questions from managers, customers and the public.
- Ability to maintain confidentiality and exercise extreme discretion.
- Excellent problem-solving/judgment skills, and a high level of attention to detail and accuracy
- Strong organizational skills
- Ability to handle and prioritize multiple tasks and meet all deadlines
- People-oriented and results-driven
- Excellent active listening and presentation skills.
Benefits
- Medical (with company contribution)
- Dental (with company contribution)
- Vision
- Employer paid Life Insurance and Long-Term Disability
- Short-Term Disability
- 401(k) (with company match)
- Paid holidays
- Paid time off (PTO)
- Sick Time
- Pet insurance
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