Hybrid Accounts Payable Specialist

at Paychex

• Job title: Accounts Payable Specialist
• Job type: Full Time
• Experience level: Junior
• Salary: $25 - $28 per hour
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Paradise Valley, United States

About the role

• Accounts Payable Specialist managing invoices and vendor relationships for AccuSourceHR. Handling invoice processing, compliance, and collaboration with various departments.

Responsibilities

• Processing Invoices: Handling incoming invoices from vendors, ensuring accuracy, and processing them for payment.
• Vendor Management: Communicating with vendors regarding payment inquiries, resolving discrepancies, and maintaining positive vendor relationships.
• Payment Processing: Executing payments via various methods such as checks, electronic transfers, or online payment platforms.
• Expense Reports: Reviewing and processing employee expense reports, verifying receipts, and ensuring compliance with company policies.
• Record Keeping: Maintaining accurate records of all transactions, invoices, payments, and related documents.
• Reconciliation: Reconciling accounts payable transactions, ensuring accuracy and completeness.
• Reporting: Generating regular reports on accounts payable activities, aging reports, and cash flow projections.
• Compliance: Ensuring compliance with company policies, accounting principles, sales tax, 1099, and relevant regulations.
• Collaboration: Collaborating with other departments such as purchasing, finance, and auditing to resolve issues and streamline processes.
• Continuous Improvement: Identifying opportunities for process improvements, automation, and efficiency enhancements within the accounts payable function

Requirements

• Associate’s degree or equivalent from a two-year college or technical school; or a minimum of 6 months to 1-year related experience in accounting functions.
• Proficient in written and verbal communication.
• Proficient in Microsoft Office Suite, QuickBooks, Bill.com, and other accounting systems
• Strong skills in using and understanding the flow of transactions in an integrated and automated accounting system.
• Read, analyze and interpret business, professional, technical or governmental documents.
• Write reports, business correspondence and procedure manuals.
• Effectively present information and respond to questions from managers, customers and the public.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem-solving/judgment skills, and a high level of attention to detail and accuracy
• Strong organizational skills
• Ability to handle and prioritize multiple tasks and meet all deadlines
• People-oriented and results-driven
• Excellent active listening and presentation skills.

Benefits

• Medical (with company contribution)
• Dental (with company contribution)
• Vision
• Employer paid Life Insurance and Long-Term Disability
• Short-Term Disability
• 401(k) (with company match)
• Paid holidays
• Paid time off (PTO)
• Sick Time
• Pet insurance