Hybrid Accounts Payable Analyst, Junior

at BP - A Beneficência Portuguesa de São Paulo

• Job title: Accounts Payable Analyst, Junior
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Tech skills: ERP
• Location requirements: Hybrid, Sao Paulo, Brazil

About the role

• Junior Accounts Payable Analyst at BP handling accounts payable tasks and ensuring compliance with financial policies. Engaging with internal teams and suppliers for payment resolutions.

Responsibilities

• Perform accounts payable routines (suppliers, physicians, taxes, and others);
• Verify invoices and payment items by analyzing the corresponding fiscal invoice, ensuring payment consistency;
• Post, analyze, and monitor daily accounts payable entries in the system, checking documentation, due dates and required approvals to ensure compliance with current policies and regulations;
• Analyze electronic requests opened through the Service Desk system related to the area's payment processes to identify and resolve reported inconsistencies;
• Recalculate accounts after rule and record adjustments to regularize physician remunerations;
• Liaise with internal departments responsible for receiving invoices to address necessary corrections, such as incorrect corporate name, payment terms different from the contract, incorrect amounts, etc.;
• Process boleto payment registration in the bank system (DDA) and the corresponding accounts payable entry in the institution's ERP system, upon validation of the payment process;
• Support internal and external audit processes;
• Contact suppliers, medical teams and others to negotiate or arrange necessary extensions or settlements;
• Monitor situations involving missed payments and possible supplier protests;
• Provide, upon request, documents and receipts related to payments made to requesting departments as well as suppliers, medical teams and others;
• Carry out control activities and prepare indicators related to physician remuneration activities, including responding to requests and entering reports into the system;
• Establish and maintain effective internal and external working relationships with purchasing, accounting, goods receipt, logistics and other departments to improve process efficiency and timely problem resolution;
• Contribute to continuous improvement of payment and posting processes;
• Prepare various financial reports for control purposes;
• Map processes, identify improvement opportunities and implement them in the area aimed at optimizing the Institution's processes through execution of action plans together with other analysts and under the guidance of the area coordination;
• Comply with policies, rules and procedures, promoting best practices;
• Be aware of environmental aspects and impacts, as well as legal requirements applicable to the activities, supporting actions for environmental minimization and improvement in search of process compliance;
• Know and apply the operational environmental control procedures applicable to the area, specifically those for waste management, liquid effluents, atmospheric emissions and natural resources, seeking compliance and promoting understanding and application of routines across related areas, contributing to meeting established environmental objectives;
• Know and support emergency situations by participating in and/or conducting drills related to environmental emergency response plans and in real incidents, when applicable.

Requirements

• Bachelor's degree in Business Administration, Economics, Accounting, or related fields;
• Knowledge of Microsoft Office (intermediate), especially Excel spreadsheets and PowerPoint presentations;
• Knowledge in financial analysis, accounts payable and basic accounting concepts;
• Preferred: Understanding of the payment process and experience with ERP systems;

Benefits

• Transportation allowance
• Meal allowance
• On-site cafeteria
• Medical insurance
• Dental insurance
• Childcare assistance
• Total Pass: A benefits platform that provides access to gyms and studios of various modalities for the employee and dependents.
• Viva 365: Actions and programs covering five areas of wellness — emotional, intellectual, physical, social and financial. Examples include:
• Women's health programs (prenatal follow-up and family planning), ergonomics initiatives and workplace exercise, partnership with SESC – Wellbeing Program schedule, employee space, running and walking events.
• PAP (Personal Support Program) – a communication channel staffed by a broad team of specialists (psychologists, social workers, lawyers, educators, nutritionists, physiotherapists, physical education professionals, financial consultants and pet consultants).
• Employee Health Center – telemedicine service, urgent care and appointment scheduling exclusive to employees, with general practitioners, psychologists, physiotherapists and acupuncture available within BP.
• Health Professional Day: May 12 is considered a holiday for the category; employees who work on this date are entitled to compensation according to criteria defined in the Collective Bargaining Agreement.
• Agreements and partnerships: Partnerships with establishments across various segments offering discounts; access the updated list on Workplace, our internal communication channel.