administrative-assistant

Cloudflare is a company that provides a unified platform known as the "connectivity cloud." This platform helps businesses enhance security, reduce complexity, and accelerate application and network performance across on-premise, public cloud, SaaS, and the internet. Cloudflare offers products and services aimed at improving IT visibility and control, ensuring application security, and enabling faster app development and performance. The company focuses on security, including systems to reduce vulnerabilities and enhance resilience. Cloudflare is also recognized for its engagement in application services, network services, and enabling secure connections for employees, contractors, devices, networks, apps, and data globally. Additionally, they have significant partnerships and are acknowledged in industry reports for their cloud and edge delivery services capabilities.

Cloudflare, Inc (www.cloudflare.com / @cloudflare) is on a mission to help build a better Internet. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare have all traffic routed through its intelligent global network, which gets smarter with each new site added. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was recognized by the World Economic Forum as a Technology Pioneer, named the Most Innovative Network & Internet Technology Company for two years running by the Wall Street Journal, and ranked among the world's 50 most innovative companies by Fast Company. Headquartered in San Francisco, CA, Cloudflare has offices in San Jose, CA, Austin, TX, Champaign, IL, Boston, MA, Seattle, WA, Washington, DC, London, Paris, Lisbon, Munich, Tokyo, Paris, Sydney, Brussels, and Singapore.

Interested in joining our team? Please see current openings at https://www.cloudflare.com/careers.

We can also be reached at https://www.cloudflare.com or on Twitter at https://twitter.com/cloudflare.

Cloudflare

• Managing complex calendars and scheduling appointments.
• Coordinating all aspects of travel, including visa and passport requirements.
• Preparing and submitting expense reports.
• Overseeing internal and external meeting logistics.
• Assisting and supporting executives in their communications with their teams, within the company, and externally.
• Collaborating with and supporting an APAC office administrator.
• Assisting with special projects, including coordinating executive visits while in Japan, office events planning and execution.
• Managing and ordering office supplies, including stationery, drinks, and snacks.
• Handling incoming and outgoing mail and packages, including sorting and shipping.
• Coordinating with the building management company to maintain a clean and hygienic office space by ensuring it is kept tidy and organized.
• Provide support for new hires such as ordering business cards, security cards, other necessary setup, and implementation of Office onboarding.

Administrative Assistant

Administrative Assistant providing support to Cloudflare's Country leader in Japan, assisting with scheduling travel, meetings, and office management tasks in Tokyo.

Meltwater is a leading company specializing in media intelligence and social data analytics. Its platform provides businesses with tools to monitor media, understand consumer trends, and manage social media through AI-driven insights. Meltwater's comprehensive suite of services includes media relations, social listening, influencer marketing, and sales intelligence, aimed at empowering companies to make data-driven strategic decisions and improve marketing and PR outcomes. With a focus on providing robust data sets and transforming them into actionable insights, Meltwater supports global brands in navigating and thriving in the media landscape.

Meltwater empowers companies with a suite of solutions that spans media, social, consumer, and sales intelligence. By analyzing ~1 billion pieces of content each day and transforming them into vital insights, Meltwater unlocks the competitive edge to drive results. With 27,000 global customers, 50 offices across six continents, and 2,300 employees, Meltwater is the industry partner of choice for global brands making an impact.

Meltwater

• Provide administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist with office management tasks such as handling mail, organizing supplies, and maintaining a welcoming and efficient office environment.
• Help prepare agendas and materials for meetings and presentations, ensuring all logistics are in place.
• Serve as a point of contact for internal teams and external stakeholders, ensuring smooth communication and timely follow-ups.
• Handle incoming communications, including emails and phone calls, with professionalism and discretion.
• Assist with meeting coordination, take notes, and track action items and follow-ups.
• Organize and coordinate company events, team meetings, and other internal gatherings.
• Provide support for special projects and ad-hoc tasks as requested by the executive team.
• Support in Japanese English translation.
• Ensure office operations run smoothly and efficiently, supporting a productive and positive work environment.

Administrative Assistant supporting the executive team in Tokyo, Japan for Meltwater, a media intelligence company. Responsibilities include scheduling, office management, and coordination across teams.

• Provide administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist with office management tasks such as handling mail, organizing supplies, and maintaining a welcoming and efficient office environment.
• Help prepare agendas and materials for meetings and presentations, ensuring all logistics are in place.
• Serve as a point of contact for internal teams and external stakeholders, ensuring smooth communication and timely follow-ups.
• Handle incoming communications, including emails and phone calls, with professionalism and discretion.
• Assist with meeting coordination, take notes, and track action items and follow-ups.
• Organize and coordinate company events, team meetings, and other internal gatherings.
• Provide support for special projects and ad-hoc tasks as requested by the executive team.
• Support in Japanese English translation.
• Ensure office operations run smoothly and efficiently, supporting a productive and positive work environment.
• Work on-site in our Tokyo office 3-5 days per week, or as needed based on team presence.

Administrative Assistant providing essential support to Meltwater's executive team in Tokyo. Responsibilities include office management, scheduling, and coordination across teams while supporting in Japanese and English.

Compal USA is a leading manufacturer specializing in electronics manufacturing systems, committed to excellence since 1978. The company emphasizes high-quality standards, innovative processes, and collaborative partnerships with clients across various industries to deliver scalable solutions. With a team of 43,000 professionals, Compal USA focuses on adapting to market demands and ensuring on-time delivery of products that reflect their clients' brands.

Compal USA's operations in Indiana excel in several key areas, including advanced manufacturing capabilities, innovative R&D, efficient supply chain management, stringent quality control, sustainable practices, a skilled workforce, and a customer-centric approach. These strengths enable Compal to deliver high-quality, customized solutions that meet the evolving needs of their clients, setting them apart from other contract manufacturers.

Compal USA

• Oversee daily office operations, including managing schedules, correspondence, and record-keeping.
• Establish work priorities and manage administrative procedures.
• Process invoices, purchase orders, and other financial transactions.
• Create budgets for office supplies.
• Coordinate and manage meetings, appointments, and travel arrangements.
• Provide support to other employees, answer phones, and respond to emails.
• Handle internal and external communications related to the Office Manager / General Assistant.
• Maintain and order office supplies and equipment.
• Ensure the office is a clean, safe, and organized working environment.
• Monitor office facilities and arrange for maintenance or repairs as needed.
• Purchase supplies and resources required for office operations.
• Maintain status of all company assets, samples, products, tools, equipment, and supplies.
• Create and maintain a safe, healthy, and secure environment.
• Coordinate company events, conferences, and meetings, including arranging catering and logistics.
• Assist with importing/exporting products, ensuring compliance to export regulations, trade shows, and other necessary tasks.

Office Manager – General Assistant

Office Manager/General Assistant responsible for daily operations in a leading tech manufacturer. Managing administrative, financial, and organizational tasks in a dynamic environment.

Hybrid Administrative Assistants roles in Japan

Browse 4 hybrid administrative assistants roles hiring in Japan plus related opportunities such as executive assitant, personal assistant and notary.

4 jobs found

Administrative Assistant

Cloudflare

Administrative Assistant

Meltwater

Administrative Assistant

Meltwater

Office Manager – General Assistant

Compal USA