Hybrid Systems and Operations Assistant

at Foe

• Job title: Systems and Operations Assistant
• Job type: Full Time
• Experience level: Junior
• Salary: $27 - $29 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Washington, District of Columbia, United States

About the role

• Provide administrative and logistical support at Friends of the Earth in Washington, DC. Ideal for detail-oriented individuals interested in nonprofit operations and office administration.

Responsibilities

• Manages office supply inventory and replenishment
• Supports mail and shipping functions
• Helps ensure shared office spaces remain organized
• Liaise with building engineers and property management for basic maintenance needs
• Reconcile monthly travel credit card statements and manage receipts and invoice filing
• Help maintain IT asset tracking systems and inventory records
• Support updates to operational and compliance documentation
• Assist with internal communication of compliance reminders and policy updates
• Provide administrative support to the COO
• Assist with preparing and submitting nonprofit compliance reporting documents
• Provide workflow and technical support for compliance and operations systems
• Assist with basic troubleshooting of office equipment
• Support new hire onboarding logistics and maintain scheduling for in-office meetings

Requirements

• 1–3 years of administrative or office support experience
• Internships or volunteer experience welcome
• Strong organizational skills with attention to detail
• Ability to manage sensitive information with discretion and professionalism
• Experience coordinating schedules and managing calendars
• Clear written and verbal communication skills
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, SharePoint
• Ability to manage multiple tasks and maintain follow-through in a fast-paced environment with shifting priorities
• Ability to commute to the Washington, DC office a minimum of 2 days per week

Benefits

• 100% employer-paid medical, dental, and vision coverage (80% for eligible dependents)
• Disability and life insurance for added security
• Flexible Spending Account (FSA) for healthcare and dependent care
• 401(k) retirement plan with company match
• Generous paid time off, including: 25 vacation days to start, 15 paid holidays, 20 sick days, 3 floating holidays, Summer Fridays, Winter break, Parental leave, sabbatical options, and more
• Professional development and IT stipend
• Education reimbursement and Employee Assistance Program (EAP)