Business & Financial Analyst managing procurement processes for municipal standards at the City of Toronto. Leading budget administration and contract management while overseeing detailed research and reporting.
Responsibilities
Implements detailed plans and recommends policies/procedures regarding program specific requirements.
Conducts, coordinates and supports research into assigned area.
Provides input into and administers assigned budget.
Researches, collects and analyses data for reporting the effectiveness and efficiency of operations.
Coordinates and prepares the division's annual Procurement Plan submission.
Leads the coordination and delivery of divisional procurement plans and contracts.
Coordinates and executes procurement processes related to the purchase of goods and services.
Administers division level procurement processes including Low Value Quotations (LVQs).
Assists in evaluating quotation submissions and/or participating in evaluation teams.
Coordinates and executes various contract management related functions and processes.
Develops, enhances and maintains procurement tracking and reporting tools.
Performs various contract expenditure analysis on a regular basis.
Monitors uniformity, completeness and correctness of the contract management system's data.
Performs data reconciliations between the contract management and financial systems.
Monitors dashboards and follows up on issues.
Schedules and co-ordinates year-end activities.
Identifies, consults and makes recommendations concerning financial and operating controls.
Ensures accuracy and conformity with regulations, policies and procedures.
Prepares and updates policies and procedures.
Represents the Division on working groups, committees, and at public meetings.
Leads projects, prepares reports, flowcharts, briefing notes and presentations.
Requirements
Post-secondary education in a discipline such as: Business Administration, Purchasing, Finance, or an equivalent combination of education and experience.
Considerable experience managing procurement processes in a large public-sector organization.
Considerable experience in financial systems such as SAP Ariba, project management tools, and Microsoft Office (Word, Excel, Access, PowerPoint).
Experience writing reports, briefings, presentations and policy papers for senior management.
Ability to apply accounting principles, best practices, and financial analysis techniques.
Ability to analyze and extract large volumes of statistical and financial data.
Highly developed customer service, interpersonal, presentation and communication skills.
Excellent research, analytical, problem-solving, conflict resolution and strategic thinking skills.
Ability to handle multiple tasks under pressure.
Knowledge of the Purchasing and Financial Control By-Laws and associated policies and procedures.
Knowledge of relevant legislations and regulations.
Working towards a professional designation such as CPA will be considered an asset.
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