IT - Administrator responsible for managing 1st and 2nd level administration in an intensive care service. Working in a company focused on excellent care quality with dynamic growth.
About the role
- Sales Administrator managing order processing and administrative support for public sector clients at Theodo GovTech. Collaborating with finance and operations teams to ensure compliance and accuracy.
Responsibilities
- Collect purchase orders before the start or continuation of assignments
- Verify their compliance (legal entity, scope, daily rate (TJM), volumes, periods, billing conditions)
- Ensure consistency between contracts, amendments and ongoing assignments
- Track amounts consumed versus amounts ordered
- Alert in case of overruns or anomalies
- Ensure rigorous record archiving
- Manage completion of timesheets
- Follow up in case of delays or errors
- Verify the consistency of logged time
- Approve timesheets for billing in coordination with the budget manager
- Prepare and generate invoices (recurring and one-off)
- Verify their compliance with purchase orders, contracts and amendments, and approved timesheets
- Check the daily rate (TJM), billing periods, legal entities and statutory mentions
- Obtain delivery acceptance reports if required
- Adhere to the billing schedule
- Send according to client procedures (public platforms, Chorus Pro, etc.)
- Track acceptance statuses
- Handle rejections and correction requests
- Monitor payment deadlines
- Follow up with clients (email / phone)
- Coordinate dispute resolution
- Escalate at-risk situations
- Compile administrative response files
- Prepare contractual documents (including for consortiums)
- Collect partner documents when needed
- Verify the compliance of supporting documents
- Submit files on public platforms
Requirements
- Minimum Bachelor's degree in Accounting
- 2 to 6 years' experience in Sales Administration
- Proficiency with an ERP system (Oracle or NetSuite preferred)
- Strong accounting knowledge
- Good understanding of the client contract lifecycle
Benefits
- Employee share ownership to be part of the group's success
- Performance bonus tied to Theodo's growth
- Equipment budget to kit you out (laptop, smartphone, headphones, etc.)
- 5 weeks of vacation + 8 to 12 RTT days per year (compensatory time off)
- 50% employer contribution to complementary health insurance (mutuelle)
- Swile meal card (ticket-restaurant)
- Subsidized childcare support and reserved nursery places
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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