Data Administration Analyst for Division of Blind Services using knowledge of data processing software to assist in data management and decision making. Collaborates with data professionals to create reports and monitor indicators.
About the role
- Sales Administrator managing order processing and administrative support for public sector clients at Theodo GovTech. Collaborating with finance and operations teams to ensure compliance and accuracy.
Responsibilities
- Collect purchase orders before the start or continuation of assignments
- Verify their compliance (legal entity, scope, daily rate (TJM), volumes, periods, billing conditions)
- Ensure consistency between contracts, amendments and ongoing assignments
- Track amounts consumed versus amounts ordered
- Alert in case of overruns or anomalies
- Ensure rigorous record archiving
- Manage completion of timesheets
- Follow up in case of delays or errors
- Verify the consistency of logged time
- Approve timesheets for billing in coordination with the budget manager
- Prepare and generate invoices (recurring and one-off)
- Verify their compliance with purchase orders, contracts and amendments, and approved timesheets
- Check the daily rate (TJM), billing periods, legal entities and statutory mentions
- Obtain delivery acceptance reports if required
- Adhere to the billing schedule
- Send according to client procedures (public platforms, Chorus Pro, etc.)
- Track acceptance statuses
- Handle rejections and correction requests
- Monitor payment deadlines
- Follow up with clients (email / phone)
- Coordinate dispute resolution
- Escalate at-risk situations
- Compile administrative response files
- Prepare contractual documents (including for consortiums)
- Collect partner documents when needed
- Verify the compliance of supporting documents
- Submit files on public platforms
Requirements
- Minimum Bachelor's degree in Accounting
- 2 to 6 years' experience in Sales Administration
- Proficiency with an ERP system (Oracle or NetSuite preferred)
- Strong accounting knowledge
- Good understanding of the client contract lifecycle
Benefits
- Employee share ownership to be part of the group's success
- Performance bonus tied to Theodo's growth
- Equipment budget to kit you out (laptop, smartphone, headphones, etc.)
- 5 weeks of vacation + 8 to 12 RTT days per year (compensatory time off)
- 50% employer contribution to complementary health insurance (mutuelle)
- Swile meal card (ticket-restaurant)
- Subsidized childcare support and reserved nursery places
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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