Hybrid Operations Assistant – Service Scheduler

Posted 6 hours ago

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About the role

  • Assistente Operacional at STEMAC handling service programming and customer support tasks. Responsible for budget management, coordinating resources, and ensuring service quality through effective communication.

Responsibilities

  • Carry out the entire service scheduling process (quotation and execution): check availability of technicians, tools and parts; issue requisitions; monitor execution; plan visits, travel and accommodation; and organize resources to perform services within deadlines agreed with customers.
  • Support the sales team regarding quotations generated by the field team.
  • Monitor the return of parts replaced under warranty.
  • Plan and monitor preventive maintenance visits, controlling field executions to meet scheduled intervals.
  • Prioritize service requests and plan jobs with the appropriate resources (labor, parts, materials, third‑party services, tools) in the system.
  • Respond to customers through available channels (phone, email, website, systems, WhatsApp).
  • Receive and verify completed materials/services, ensuring compliance with the contract and informing/updating management for any required actions.
  • Use critical judgment and meet SLAs as defined in each customer’s contract.
  • Read technical reports to assess whether the scope has been fully met; update the service record and configure billing or continuation when applicable.
  • Clarify customer inquiries, provide execution timelines, schedule services, review quotations, and track resource availability and billing.
  • Provide support to the field technicians within the assigned account portfolio.

Requirements

  • High school diploma.
  • Excellent communication, planning, organizational and analytical skills; proactive and results‑oriented.
  • Ability to work to deadlines, multitask, and maintain a customer-focused approach.
  • Hands‑on attitude and a proactive, ownership mindset.
  • Proficiency with Microsoft Office.

Benefits

  • Medical and dental insurance.
  • Home office allowance.
  • Meal and food vouchers.
  • Transportation voucher.
  • Eyeglass allowance and school supplies assistance.

Job title

Operations Assistant – Service Scheduler

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

High School Diploma

Location requirements

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