Hybrid Assistant Project Manager

at Stantec

• Job title: Assistant Project Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Tucson, United States

About the role

• Assistant Project Manager providing project management assistance for mining clients in Arizona. Coordinating multiple projects to ensure timely delivery and communication across teams.

Responsibilities

• Coordinate with our project team members across several offices to facilitate and document meetings, and support the internal execution of fast-paced, multi-discipline engineering and mining projects
• Assist in developing and maintaining detailed project execution plans and project schedules
• Coordinate tasks across multiple technical disciplines, and subconsultants, to ensure alignment and timely delivery
• Track project progress, identify risks and potential delays, and support mitigation planning
• Create and update Project Setup Forms, Project Execution Plans
• Help set up and maintain project files
• Contribute to process improvement efforts related to project organization and efficiency
• Support project budgeting, cost tracking, and financial forecasting
• Prepare financial status reports and assist with invoicing and expense monitoring
• Review and process subconsultant invoices, checking for accuracy and compliance with contracts and work performed
• Maintain organized project documentation, including meeting minutes, submittals, RFIs, and correspondence
• Prepare project status updates, progress reports, and client presentation materials
• Assist in compiling technical deliverables and proposals
• Support Project Managers in managing client communications
• Help plan and participate in client and internal meetings, preparing agendas and documenting action items
• Serve as a routine point of contact with subconsultants and vendors
• Coordinate preparation and submittal of technical deliverables across multiple disciplines
• Assist in review of deliverables, checking for completeness, consistency, and adherence to format and standards
• Help coordinate and document quality control reviews and compliance with project requirements
• Coordinate and assist with preparation of contracts, subconsultant agreements, and change orders
• Track contract deliverables and ensure compliance with contract
• Assist with procurement of materials, equipment, and services
• Assist project managers with quality management and project audits
• Assist with project risk assessments and mitigation planning
• Support adherence to health, safety, security and environmental policies and procedures
• Help track compliance and training documentation for health and safety programs
• Work with project management, marketing, and other administrative staff to develop successful proposals
• Conduct research and document coordination to support proposal teams

Requirements

• Excellent communication skills, verbal and written
• Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, and Adobe Professional
• Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines
• Aptitude in working with numbers and general accounting understanding and experience
• Willingness to work overtime occasionally in order to meet deadlines
• Ability to work independently and in a dynamic team environment
• Good communication skills, both verbal and written
• Self-motivated and strong attention to detail
• Advanced degree in engineering, science, construction management, business, or related field
• Experience organizing and improving program and project processes
• Demonstrated experience working in a fast-paced work environment with multiple stakeholders
• Minimum of 3-5 years of experience working in project coordination, management, or engineering/design support roles, preferably in mining

Benefits

• This is a hybrid position and requires the individual to work in a Stantec office 3 days a week.