Hybrid Strategic Communications – Executive Planning

at Springboard Services

• Job title: Strategic Communications – Executive Planning
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: CA$60,000 - CA$65,000 per year
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Toronto, Canada

About the role

• Executive Coordinator providing administrative support to the CEO and Board at Springboard. Managing executive meetings, strategic initiatives, and agency-wide events.

Responsibilities

• Provide executive level administration and coordination to the CEO, Board of Directors, Board Committees and Board related meetings.
• Support the Senior Leadership team in achieving organizational strategic priorities and operational goals.
• Organize travel and provide corporate credit card expenses and cash expenses reconciliation to finance.
• Execute agency-wide events, including planning and overseeing all administrative aspects of the Annual Celebration of Achievements.
• Manage internal staff communications and maintain consistency in tone and branding across all messages.
• Support Finance and Fund Development in administrative tasks, and assist with policy formatting and releases.

Requirements

• Post-secondary diploma/degree in Office Administration, Communications, Business Administration or related field.
• At least two (2) years of experience in a professional work environment in an administrative and or executive support level capacity.
• Excellent skills in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) proficiency. Skill testing/demonstration may be required.
• Excellent skills in web-based applications like Zoom, Teams, OneDrive, and a quick learner of new applications like Mentimeter, Jamboard etc. Skill testing/demonstration may be required.
• Excellent skills in problem-solving, decision making and able to collaborate on solutions.
• Excellent verbal and written communication, and presentation skills.
• Excellent organizational skills and ability to prioritize multiple functions and tasks, and manage time efficiently.
• Experience in the planning and coordination of corporate events including logistics, marketing promotion, program and speaker notes development and speaker preparation and coordination.
• Demonstrated experience in effective content development for print, broadcast and digital communications.
• Proven ability to work under pressure with minimal direction.
• Demonstrated ability to work with diverse employee groups.
• Working knowledge of computer hardware e.g. setting up presentations in a smart board, providing any minor technical setup support if needed.
• Ability to consistently contribute in a high-paced environment, independently as well as part of a team.
• Ability to adhere to an expectation of confidentiality on all business matters.
• Ability to take initiative and build excellent, productive relationships.
• Ability to manage website updates and ensuring correct information is on the website, proper links, current profiles and program information, etc.

Benefits

• Be part of a **mission-driven**, inclusive organization that values people and impact.
• Comprehensive **benefits package** and **pension plan**.
• Access to **training**, mentorship, and career development opportunities.
• A dynamic team environment focused on learning, growth, and making a difference.
• Active Employee Engagement Committee that focuses on connecting staff through communication, a rewards and recognition program, career development initiatives and of course, social and team building opportunities.