Assistant HR and Accounting supporting HR and accounting responsibilities in a leading engineering firm. Collaborating with internal partners to ensure smooth operations in a modern work environment.
About the role
- Accounting and Billing Manager overseeing billing operations for a law firm with 50 attorneys. Leading a small team and ensuring accurate, timely billing across multiple fee structures.
Responsibilities
- Oversee end-to-end billing operations for all client matters, ensuring accuracy, consistency, and timeliness
- Manage billing across hourly, contingency, flat-fee, and hybrid arrangements
- Review and resolve billing issues in coordination with attorneys and firm leadership
- Support monthly close activities and prepare financial and billing reports
- Analyze billing, realization, and collection trends and provide clear financial insight to the Executive Committee
- Demonstrate working familiarity with trust/IOLTA requirements and support compliance with applicable state bar rules
- Supervise and support a small accounting/billing team, ensuring clear workflows and accountability
- Contribute ideas and practical recommendations to the development and refinement of billing policies, procedures, and SOPs
- Maintain internal controls and documentation consistent with professional services best practices
- Consistently follow up and work with clients on outstanding accounts receivable
- Research and analyze to provide the best course of action for overdue balances
- Proactively monitor potential errors that may result in the rejection of e-bills
- Research and resolve billing issues.
- Identify and address potential issues relating to volume, workflow, and process improvement of the e-billing functions
- Conduct monthly monitoring of outstanding receivables via various systems and reports
- Provide updates to Senior Leadership Team to address any issues or trends
- Administers the daily operations of the accounting department, including training, supervising and evaluating the department's staff
- Pro-actively review and monitor billing transactions and activities to ensure accuracy, completeness, timeliness, and conformance to company policies
- Perform and serve in a cross-functional capacity across all billing department functions
- All other duties as necessary to support the firm’s accounting and billing functions.
Requirements
- Accounting degree with thorough knowledge of generally accepted accounting principles
- Minimum of 3 years of law firm accounting and billing experience desired
- Ability to establish effective working relationships and lead a team
- Strict adherence to confidentiality of client and firm matters
- Strong verbal, written communication, and customer service skills required with ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with attorneys, staff, vendors, and clients
- Energy, discipline, and self-motivation to thrive in a fully distributed work environment
- Strong organizational and time management skills with the ability to prioritize tasks effectively and work in an environment with shifting priorities & time sensitive deadlines
- Ability to perform complex financial functions, problem solving, and analysis with accuracy, in a persistent and resourceful manner
- Ability to utilize computerized accounting and billing software programs with working knowledge of Mac/Apples, Microsoft Office 365 (excel), Adobe Acrobat, such as Clio, QuickBooks, LEDES
- Demonstrates expertise and management of all facets of electronic billing with knowledge and ability to understand billing systems functionality/capabilities and billing models
- Ability to handle high billing volume in timely manner.
Benefits
- Health insurance
- Vision
- Dental
- Life insurance
- 401k contributions with employer match
- Paid time off
- Volunteer days
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