Hybrid Corporate Governance Administrator

at SAE International

• Job title: Corporate Governance Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Warrendale, United States

About the role

• Corporate Governance Administrator managing board meeting logistics and ensuring compliance with corporate governance principles. Coordinating with stakeholders and maintaining document management systems for effective governance.

Responsibilities

• Coordinate and schedule board meetings.
• Ensure all logistical arrangements for board meetings are in place, including venue booking, catering, travel arrangements, and technology setup for virtual meetings.
• Serve as the primary point of contact for board members and SAE staff regarding meeting logistics and arrangements.
• Manage and/or oversee the preparation, distribution, and archiving of SAE board meeting materials, including agendas, minutes, presentations, and supporting documents.
• Ensure timely and accurate dissemination of SAE board materials to relevant stakeholders.
• Maintain an organized and accessible repository of board documents in OnBoard, ensuring compliance with document retention policies and legal requirements.
• Assist in ensuring compliance with corporate governance regulations and best practices across all Fullsight legal entities.
• Collaborate with Chief Legal Officer, EVP Executive Assistants and relevant staff to facilitate adherence to regulatory requirements related to board meetings and documentation.
• Stay updated on changes in corporate governance regulations and provide guidance to governance stakeholders as needed.
• Ensure that OnBoard is used exclusively and consistently across all Fullsight legal entities.
• Facilitate communication between SAE board members and relevant stakeholders regarding meeting logistics, agenda items, and document requirements.
• Coordinate with internal departments and external vendors to ensure seamless execution of SAE board meeting logistics and support activities.
• Act as a liaison between the corporate secretary's office, legal, and other departments to facilitate efficient governance processes.
• Identify opportunities to streamline and enhance uses of OnBoard and corporate governance administration processes.

Requirements

• Bachelor's degree in business administration, legal studies, or a related field.
• Proven experience in corporate governance administration.
• Strong understanding of corporate governance principles, regulations, and best practices.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy in document management and record-keeping.
• Excellent communication and interpersonal skills, with the ability to interact confidently with stakeholders at all levels.
• Proficiency in Microsoft Office Suite and document management systems.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving abilities and a proactive approach to identifying and resolving issues.

Benefits

• Health insurance
• Professional development opportunities