Executive Administrative Assistant supporting executive team in Indianapolis. Handling calendar management, meeting coordination, and administrative tasks in a hybrid work environment.
About the role
- Executive Assistant supporting the Executive Management Team at RTI. Managing administrative tasks and project initiatives in a fast-paced environment, based in Denver, CO.
Responsibilities
- Provide executive and administrative support to multiple executives
- Must be local and able to work from the local office 2x week
- Provide project management assistance on initiatives across multiple departments
- Organize, plan and execute team morale activities, corporate meetings, department offsites, and other company events
- Attend team meetings, take minutes, track action items, and proactively assemble the appropriate people and resources for effective follow-up
- Be a cultural ambassador and help build great relationships throughout RTI
- Exercise strong judgment and discretion with confidential information
- Remain extremely organized, take initiative, work independently and follow-through on tasks.
Requirements
- Bachelor’s degree and 2+ years of relevant experience (direct executive support, project management, coordinator roles, or event planning experience)
- Ability to prioritize work and learn quickly in a fast paced environment and act with a sense of urgency
- People-oriented, positive, great listening skills, can-do attitude, and willingness to help all
- Excellent communications skills and professional demeanor; able to use discretion when necessary
- Strong time management and organization skills with the ability to prioritize and execute with ease
- Strong proficiency in Google Suite, Microsoft Word, Excel, Powerpoint; complex calendar management is a must.
Benefits
- Flexible working schedule
- Hybrid working + Home Office Stipend to cover the costs of working from home
- Flexible Paid Time Off + “Real Vacation Bonus,” an additional bonus for taking more than 1-week of uninterrupted vacation
- Annual bonus based on individual and company performance + other prizes and awards
- We recognize employees for their achievements, offer great opportunities for career growth and development, and provide the tools they need to succeed.
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