Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant supporting the Executive Management Team at RTI. Managing administrative tasks and project initiatives in a fast-paced environment, based in Denver, CO.
Responsibilities
- Provide executive and administrative support to multiple executives
- Must be local and able to work from the local office 2x week
- Provide project management assistance on initiatives across multiple departments
- Organize, plan and execute team morale activities, corporate meetings, department offsites, and other company events
- Attend team meetings, take minutes, track action items, and proactively assemble the appropriate people and resources for effective follow-up
- Be a cultural ambassador and help build great relationships throughout RTI
- Exercise strong judgment and discretion with confidential information
- Remain extremely organized, take initiative, work independently and follow-through on tasks.
Requirements
- Bachelor’s degree and 2+ years of relevant experience (direct executive support, project management, coordinator roles, or event planning experience)
- Ability to prioritize work and learn quickly in a fast paced environment and act with a sense of urgency
- People-oriented, positive, great listening skills, can-do attitude, and willingness to help all
- Excellent communications skills and professional demeanor; able to use discretion when necessary
- Strong time management and organization skills with the ability to prioritize and execute with ease
- Strong proficiency in Google Suite, Microsoft Word, Excel, Powerpoint; complex calendar management is a must.
Benefits
- Flexible working schedule
- Hybrid working + Home Office Stipend to cover the costs of working from home
- Flexible Paid Time Off + “Real Vacation Bonus,” an additional bonus for taking more than 1-week of uninterrupted vacation
- Annual bonus based on individual and company performance + other prizes and awards
- We recognize employees for their achievements, offer great opportunities for career growth and development, and provide the tools they need to succeed.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant handling administrative tasks and managing EVP schedules at Marsh McLennan Agency. Supporting business operations within the transportation insurance sector and ensuring efficient office management.
Executive Assistant managing calendars and projects for Blue Origin's Sales, Marketing and Strategy department. Ensuring smooth operations and coordinating support for key stakeholders.
Executive Assistant supporting EVP of Marine at Hempel, ensuring efficient operations and project coordination in the chemicals industry.
Executive Assistant providing administrative support to senior leadership at Solventum. Collaborating and managing various executive tasks in a healthcare innovation setting.
Executive Assistant managing inbox and quotations for Valley Blinds. Work from home or office with flexible arrangements in Makati, Metro Manila.
Executive Assistant providing high - level support to senior executives at Ocean Spray. Managing calendars, travel logistics, and coordinating meetings for seamless global operations.
Virtual Assistant managing patient registration and eligibility verification processes for healthcare. Handling appointments and coordinating with clinical staff for optimal patient flow.
Virtual Assistant supporting Australian Commercial Insurance by managing client records, documentation, and coordinating communication. Requires insurance experience and proficiency in relevant software tools.
Executive Assistant supporting the Global Product Officer & Chief Marketing Officer at Ingenico. Managing executive communications, complex calendars, and office operations for a leading payments acceptance solutions provider.