Hybrid Sourcing and Quality Coordinator

at PlanetArt

• Job title: Sourcing and Quality Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $25 - $28 per hour
• Degree requirement: Bachelor's Degree
• Tech skills: SQL
• Location requirements: Hybrid, Woodridge, United States

About the role

• Sourcing & Quality Coordinator supporting Sourcing & Quality department at PlanetArt. Managing samples, vendor onboarding, and data reporting in a hybrid role.

Responsibilities

• Track, communicate and manage samples through all development stages (1st sample through approved TOP)
• Log, unpack, and distribute inbound samples same day; maintain a real-time tracking log
• Prepare samples for product review, documenting all comments on sample tags
• Monitor in-house samples across departments, ensuring timely returns and proper storage
• Pack, label, and ship outbound samples; prepare commercial invoices and send tracking confirmations
• Maintain organized TOP and PPS rooms with current samples and up-to-date logs
• Conduct Personalization test runs as needed
• Manage new vendor onboarding (Import, Domestic, Drop Ship) including legal agreements and WMS setup
• Maintain a consistent follow-up and process to ensure a timely completion of all tasks required to complete the onboarding as per the needed deadline
• Assign vendor codes and notify all internal partners upon completion
• Build and maintain strong relationships with vendors, agents, and internal stakeholders
• Under the supervision of the Sourcing Manager, manage all vendor communication to secure HTS classifications for all imported products and assist in classifications.
• Manage and maintain current data reports; HTS Master Code, Master Packaging List etc.
• Support High Jump updates and cross-functional accuracy
• Any other duties which may be assigned from time to time.

Requirements

• Bachelor's degree or equivalent preferred
• 2+ years relevant experience
• Proficient in Microsoft Excel; SQL or Access a plus
• Strong organizational, analytical, and communication skills both written and verbal
• Knowledge of purchasing standards, product lead times, and seasonal buying preferred
• International vendor experience a plus
• Ability to work effectively and proactively in a fast paced, multi-tasked environment
• Ability to work independently, strong problem-solving skills and attention to detail

Benefits

• Health, Dental, and Vision Insurance
• Life Insurance
• Pet Insurance
• Mental Health Benefits
• 401(k) with matching
• Excellent Work/Life Balance – Paid Time Off, Sick Days, Paid Holidays, and Floating Holidays
• Employee Product Discounts