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About the role
- PMO Analyst supporting delivery and governance of PEXA’s UK Change portfolio and collaborating with project managers to ensure timely reporting and adherence to best practices.
Responsibilities
- Coordinate programme and project status reporting, ensuring accuracy and timeliness.
- Prepare programme reporting packs and the monthly UK Change Committee pack.
- Consolidate and analyse project data to provide clear insights and updates for leadership.
- Facilitate regular reviews and updates of RAID logs and action registers.
- Ensure all risks, issues, and dependencies are documented, current, and accessible.
- Track ownership and progress, escalating where necessary to ensure resolution.
- Maintain accurate and up-to-date resource forecasts aligned to project plans.
- Partner with the People Experience team to provide a forward view of demand and resourcing needs.
- Support onboarding and offboarding of project resources.
- Support financial analysis and control of actual vs. forecast costs.
- Maintain financial tracking for programmes and ensure consistency across reporting.
- Provide financial data for reporting to governance forums such as the UK Change Committee.
- Support development and maintenance of project plans, schedules, and POAPs (Plans on a Page).
- Track progress against milestones and ensure all deliverables are visible at programme level.
- Provide consolidated planning information to inform decision-making and reporting.
- Log and monitor all programme and project changes in line with PEXA’s UK Change Management process.
- Ensure change requests are reviewed, approved, and reported at the appropriate governance forum.
- Coordinate key programme meetings, including scheduling, agendas, minutes, and action tracking.
- Support document management, including the creation of SharePoint libraries and audit documentation.
- Support the ongoing implementation of PEXA’s UK Change Framework.
- Create and maintain templates and guidance to drive consistent adoption across the business.
- Conduct assurance reviews to assess adherence to the framework and identify opportunities for improvement.
- Support the delivery of small change initiatives alongside core PMO activities as required.
Requirements
- Experience in PMO or project coordination roles within complex change environments.
- Strong organisational skills and attention to detail.
- Proficiency in reporting, data management, and document control.
- Understanding of project management methodologies (Agile and Waterfall).
- Excellent interpersonal and communication skills.
- Strong analytical and problem-solving ability.
- Advanced Microsoft Office and Jira skills.
- Experience with financial tracking and forecasting in a project context.
- Knowledge of the UK mortgage process or conveyancing.
- Familiarity with SharePoint and project portfolio management tools.
Benefits
- Your growth: We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.
- Your wellness: We care about your holistic wellbeing.
- Your work/life blend: We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.
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