Hybrid Project Coordinator I

at Michael Baker International

• Job title: Project Coordinator I
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $55,681 - $81,848 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, San Diego, United States

About the role

• Project Coordinator providing administrative and technical support for Project Managers in San Diego office. Enhancing project deliverables through effective communication and technical knowledge.

Responsibilities

• Provide administrative and technical support for Project Managers and Executive staff primarily in San Diego
• Confer with production and engineering personnel and review blueprints, sketches, drawings, specifications, reports, and other materials to become familiar with technologies, subject matter, and production methods
• Arrange for formatting, reproduction, and distribution of deliverables
• Review deliverables to recommend revisions or changes in format, content, and methods of reproduction and binding
• Schedule and participate in external project meetings and assist with preparation of meeting minutes, tracking action items, and client requests (this would include company paid travel to project meetings mostly in California, Arizona and Nevada)
• Prepare project schedules based on review of project scope documents and coordination with key stakeholders
• Review and process post-award contract documents to facilitate initial accounting setup and additional work requests
• Confer with internal clients to determine the clearest and most logical way to present information for greatest audience comprehension
• Generate innovative ideas for content and workflow solutions
• Adhere to time estimates and sufficiently balance efficiency with quality of work
• Manage workload independently and prioritize multiple project assignments simultaneously
• Ability to quickly learn additional software (e.g., MS Project, Bluebeam Revu, etc.)
• Other duties and special projects, as assigned

Requirements

• Must possess excellent communication skills
• Bachelor’s degree, or equivalent work experience
• Outgoing, organized, proactive and assertive
• Excellent English language skills, written and verbal, are essential to success in this role
• Strong computer skills
• Intermediate to expert knowledge of Microsoft 365 products including Teams, Word, Excel, Outlook, Teams, and PowerPoint
• Basic knowledge of Bluebeam and Adobe Acrobat
• Prior experience within the Architecture/Engineering/Construction or Planning and Environmental industries is preferable
• Prior experience with federal contracts is preferrable.
• Prior experience in the construction or architectural/engineering industry is preferrable.
• Must be located in San Diego with the expectation to be in-person at least 2x a week.

Benefits

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits