Hybrid Operations Administrator – 18 months

Posted 4 days ago

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About the role

  • Operations Administrator managing administrative support for financial products and client interactions at Journey Capital. Collaborating with teams to ensure accuracy and compliance in data entry and customer service.

Responsibilities

  • Create and send contracts to clients in a timely manner.
  • Create client accounts for our financial products in our systems.
  • Handle customer service calls and cases, respond to client inquiries, and coordinate with other departments as needed to resolve issues.
  • Enter clients’ daily sales into our system.
  • Monitor processing connections for problematic clients.
  • Generate, review, and validate reports with clients via email or phone.
  • Follow up with the sales team for missing documents required for financing.
  • Ensure the accuracy and compliance of data entered into our proprietary software.
  • Monitor and update collateral information to ensure accuracy.
  • Manage your own workload and priorities so that transaction processing and related activities are completed accurately and in a timely manner.
  • Archive and maintain incident management files related to inquiries, issues, service requests, or change requests in the system.
  • Perform ad hoc tasks and respond to requests from the operations manager.

Requirements

  • DEC (Diploma of College Studies) or university degree — an asset
  • Customer service experience (at least 2 years)
  • Proactive and confident — a self-starter who takes initiative
  • Relentless problem-solving — willing to identify the root causes of complex operational issues
  • Excellent interpersonal skills and a willingness to collaborate with diverse team members
  • Ability to learn quickly and position yourself as an expert — demonstrates natural curiosity
  • Ability to maintain strict discretion and preserve confidentiality of workplace information
  • Ability to work in a fast-paced environment
  • Bilingualism and excellent oral and written communication skills
  • Strong technical proficiency

Benefits

  • Competitive compensation (salary)
  • Flexible working hours
  • Remote or on-site work options
  • $1,500 for professional training and courses
  • Free English or French classes
  • Free access to the company gym
  • Free coffee and snacks
  • Regular team events and activities

Job title

Operations Administrator – 18 months

Job type

Experience level

JuniorMid level

Salary

Not specified

Degree requirement

Associate's Degree

Location requirements

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