Legal Project Manager supporting offices across UK, Ireland, and Middle East. Coordinating delivery of legal work and managing project with a focus on process improvement.
About the role
- Project Manager in commercial real estate at JLL managing multiple projects and collaborating with various stakeholders. Overseeing budgets, schedules, and project documentation with a focus on client service.
Responsibilities
- Works as part of the Project Team, assisting with the development of the scope and schedule for project work and managing the approved budget.
- Provide superior client service.
- Contribute to the growth of the company.
- Enhance your own professional and personal skills.
- Meet assigned Critical Performance Indicators and Key Performance Indicators.
- Manage multiple projects at one time in various phases of development and to meet or exceed established goals including speed to market, data quality & budget.
- Primary focus will be on the specific needs of the project, client, vendors, contractors, and other stakeholders but will also be required to support Team and Client initiatives for process improvement and personal career development.
- Track project financials and schedule reported status regularly.
- Support the client on large complex projects and assignments.
- Proactively manage project-related issues on account or assignment.
- Develop scope and schedule for assigned projects.
- Conduct and document all weekly meetings.
- Coordinate and track all Vendor RFPs; maintain accurate and consistent electronic files and documentation.
- Coordinate activities of general contractors and relocation of technical functions.
- Interact and negotiate with contractors and subcontractors.
- Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials.
- Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner.
- Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
- Ensure accurate management of all accounts receivables to maintain a level not to exceed the planned working capital charge as set by corporate finance, the account finance team, and/or the Regional Operations Manager.
- Professional planning and hands on management/oversight for multiple projects.
- Lead project teams consisting of architects, design engineers, general and specialty contractors, property management, operating engineers, real estate brokers, environmental consultants, client Project Management Organization, client security, and client technology teams.
- Provide weekly project activity updates to Team Lead and/or Regional Manager for Project Schedule, Budget, and Risk and provide activity updated for same into Client’s Project Management web-based tools.
- Develop risk management plans, and lead teams through established work authorization processes to ensure no impacts or incidents within critical environments or equipment.
- Apply top tier project management skills during client interactions to decipher client needs and develop project goals and scope of work.
- Oversee and prepare accurate project documentation for all phases of construction including project charter, due diligence reports, budgets, schedules, meeting minutes, financial funding requests, status reports, punch lists, and special reports on-time and in accordance with pre-established formats to pass all project documentation reviews with client.
- Manage vendors (e.g., GC, A&E, Security, signage) to ensure full compliance with all project policies and procedures, including the formal closeout of all projects.
Requirements
- Project Management experience in construction, commercial real estate, and MEP infrastructure preferred
- Ability to prepare and track budgets
- Understanding of technical requirements for a business relocation
- Familiarity with architectural drawings and furniture and space planning concepts is a plus
- Flexibility with work hours and travel as needed
- 2-3 years of practical experience in a project administration/accounting position required
- Highly organized with strong analytical skills
- Strong interpersonal skills with an ability to interact with executive-level external and internal clients
- Organizational skills with the ability to identify and manage priorities
- Excellent written and verbal communication skills
- Detail oriented
- Ability to multi-task and work both in a team and independently
- Associate or bachelor’s degree from an accredited institution in Accounting, Business, Architecture, Engineering, or Construction Management strongly preferred or equivalent experience.
- +10 years of relevant experience related to project or construction management.
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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