Hybrid Program Assistant, Community Security Initiative

at Jewish Federation Los Angeles

• Job title: Program Assistant, Community Security Initiative
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $49,120 - $72,241 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Los Angeles, United States

About the role

• Program Assistant providing administrative support for Community Security Initiative. Coordinating meetings, maintaining records, and assisting with event logistics.

Responsibilities

• Provide administrative support and general assistance as needed to the Community Security Initiative program and department heads as assigned by the CSI Operations Manager.
• Assist with maintaining CSI databases and other internal security platforms, which includes community outreach to CSI partner institutions.
• Work with program staff to help coordinate meetings and events, including logistics, food ordering, and setup.
• Vet participant names and process announcements for training/special events and registration confirmations.
• Coordinate internally with Federation personnel for special events catering, conference room setup, printing material, and guest access.
• Assist with reviewing department budgets and track spending for all departments within the program.
• Responsible for maintaining up-to-date inventory and submitting purchase orders for office supplies, promotional material, training kits, and catering for training/special events.
• Assist in designing and creating promotional material, and coordinating with vendors accordingly.
• Maintain various individual and department calendars on an as needed basis, and other job duties related to the position.
• Assist with program projects; must have skills and flexibility to assist various departments within program.

Requirements

• BA or equivalent preferred.
• At least 2-3 years of responsible administrative or related experience.
• Must have excellent organizational, interpersonal, and communications skills, both verbal and written.
• Attention to detail and familiarity with database systems.
• Must be proficient in Microsoft Office.
• Graphic design or visual content creation experience a plus.
• Must have excellent interpersonal and communications skills, both verbal and written.
• Must be able to work well in a very busy and fast paced environment, be adaptable, and able to shift priorities.
• Knowledge of Jewish life and the Los Angeles Jewish Community a plus.