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About the role
- Administrative Assistant supporting the Vice President of Sales and Events at Tourisme Montréal. Responsible for high-level administrative tasks and ensuring effective communication and logistics.
Responsibilities
- Provide the necessary support to the Vice-President in completing general administrative tasks and daily operational support
- Manage and coordinate the calendar, email follow-up and phone calls
- Handle expense report processing for the Vice-President of Sales
- Prepare and coordinate team meetings, as well as meetings with partners and various stakeholders, including the Board of Directors and its subcommittees
- Attend meetings, draft minutes and prepare necessary documents to ensure effective follow-up
- Format and review presentations, spreadsheets and other documents
- Maintain up-to-date information and tools for the Sales and Events team available on the intranet
- Arrange required business travel
- Deliver high-quality internal and external customer service that reflects the organization’s image
- Coordinate the implementation and monitoring of certain tools to facilitate department management (vacation calendar, project status, etc.)
- Maintain strict confidentiality when handling files
- Occasionally coordinate specific special projects
- Coordinate onboarding and training for new employees within the Vice-President’s office
- Prepare minutes for meetings and management committees
- Prepare, assemble and finalize various PowerPoint presentations.
Requirements
- Diploma in office automation, administration, secretarial studies or a related field
- Five years of experience in a similar role
- Experience as an executive assistant at senior management level is an asset
- Experience in the tourism industry is an asset
- Excellent command of French and English, spoken and written
- Excellent command of the Microsoft Office suite
Benefits
- Competitive annual salary determined according to a salary scale; indexed annually
- Group RRSP matched by the employer up to 5% of salary
- 3 weeks of paid vacation from the start of the reference year
- Comprehensive group insurance, Employee Assistance Program (EAP) and telemedicine after 3 months; costs shared 50/50
- $250 health spending account per year
- Paid working days off between Christmas and New Year’s Day, 7 sick days and 3 personal days per calendar year
- Employer contributes 50% toward the annual OPUS transit pass (plus an 8% discount on the portion paid by STM/RTM)
- 35-hour workweek and compressed summer schedule
- 9 public holidays plus 1 additional day at Easter
- Hybrid work policy offering up to 2 days per week of telework; possibility to telework outside Quebec for up to 10 consecutive days per year when combined with a week of vacation
- Structured onboarding and integration program focused on team cohesion and cross-functional collaboration
- Skills development and training programs
- Access to numerous tourist attractions, events and festivals free of charge year-round
- Bright office in the heart of downtown, close to McGill and Bonaventure metro stations, next to the Fairmont Queen Elizabeth hotel
- Invitations and free tickets to cultural and sporting events
- A close-knit team and a dynamic work environment
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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