Accounts Receivable Specialist responsible for payment processing and customer account reconciliation. Collaborating with finance teams to resolve billing discrepancies and ensuring accurate documentation.
About the role
- Accounts Receivable Specialist managing end‑to‑end accounts receivable for Ideagen’s Environmental division across Australia, APAC, and EMEA. Collaborating cross‑functionally and supporting the NetSuite migration.
Responsibilities
- Ensure efficient, accurate and timely invoicing for Envirosuite entities in Australia and EMEA and other entities if required
- Prepare/Review master invoicing schedules and raise billing in line with complex/bespoke contracts, accessing Salesforce to obtain data, and liaising with the Envirosuite account manager as required to establish accurate invoicing
- Code invoices in the MYOB ERP system according to customer contract, revenue type, and in line with sales and project team billings schedules, contracts and purchase orders
- Ensure completeness of billing of revenue to meet key month end deliverables while working closely with the Regional Financial Controller
- Follow up with other departments (operations, customer success, sales teams) for contract renewals and required information to enable billing
- Timely and satisfactory resolution of invoicing queries from internal and external stakeholders
- Liaising with other departments such as operations for any contract/billing queries
- Prepare and review of debtors ageing and follow up of overdue invoices directly with customers
- Escalation of overdue debtors to the Regional Financial Controller and Envirosuite customer account manager as required to aid collection
- Update collection monitoring file
- Perform and support payment application in MYOB ERP system
- Prepare monthly ageing report with commentaries
- Prepare weekly cash receipts forecast for the global cash flow forecast
- Prepare global Intercompany invoices
- Run monthly depreciation on time
- Prepare global Fixed Asset schedule and run monthly depreciation for month end close, liaising with the Regional Financial Controller and Instrumentation team with regards to customer leased fixed assets
- Creation of customer ID in MYOB including gathering of details required for onboarding, master data updates, completion of customer documentation and ensure in line with Salesforce customer
- Support the monthly financial close by providing timely and accurate AR related results, and timely resolution of any queries from Financial Controller
- Support the Financial Controller with various tasks including general ledger reconciliations and any other ad hoc duties as required from time to time.
- Participate in continues performance improvement initiatives, implementing process changes to support global growth initiatives
- Provide supporting documentation to auditors and resolving audit queries, if any
Requirements
- Minimum 5 years’ experience in an Accounts Receivable position for a global company, with experience in the entire order to cash process
- Intermediate – advanced competency in MS Excel
- Prior experience in using an ERP or accounting system
- Demonstrated ability to quickly learn new information, processes, and procedures
- Proven experience in working in company with various revenue and product streams
- Experience in intercompany billing
- Excellent time management skills in prioritising and planning workloads to meet strict deadlines
- Ability to work independently with minimal supervision, seeking support and guidance when required
- Teamwork and collaborative approach to problem solving
- Attention to details
Benefits
- Benefits at Ideagen
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