Hybrid Bid Manager

at HealthHero

• Job title: Bid Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Bracknell, United Kingdom

About the role

• Bid Manager managing high-quality tender submissions for public sector opportunities. Join HealthHero, a growing virtual healthcare provider in Europe, with a focus on strategic bids.

Responsibilities

• Managing the end-to-end bid process for assigned tenders such as RFPs and RFIs:
• Effectively leading and communicating with all cross-functional bid stakeholders during the tender process, including sales, account managements, senior management and subject matter experts
• Downloading tender documents from tender portals and storing these according to organisational guidelines
• Qualifying bids, including analysing bid requirements and sharing a tender briefing with bid team stakeholders using the organisational template
• Arranging all tender meetings such as kick off, win themes and pricing discussions, and progress-status meetings
• Submitting timely clarification questions
• Managing professional communications with the buyer/ Authority during the bidding process via email and tender portals
• Allocation of tender questions to relevant internal subject matter experts, in line with organisational guidelines
• Writing draft and final bid responses for assigned questions, typically acting as the primary bid writer for most assigned tenders
• Taking feedback from past bids into consideration when writing responses to improve content quality and scoring potential continuously
• Proof-reading and editing responses from subject matter experts as required
• Stakeholder and project management, ensuring all written bid responses, pricing and reviews are completed within agreed timescales
• Ensuring all tender components and documents required for the submission are completed to a high standard by the required deadlines (e.g. written Technical/Quality Responses; Standard Selection Questionnaires; Information Security Questionnaires; Pricing Schedules; Contract mark-ups; Form of Tender documents; FOIA statements; etc.)
• Strictly adhering to prescribed submission guidelines (e.g. such as word count limits, document formats, font type/sizes, etc.)
• Submitting tender responses in advance of the deadline (e.g. via tender portals or email)
• Responding to any follow-up questions from the buyer
• Handing over to Sales team to take presentations forward and managing the preparation of presentation materials
• Adding newly-created content to the Responsive bid platform library post-tender submission, and coordinating ‘wash-up’ sessions for strategic bids to identify learnings

Requirements

• Minimum of 3 years’ experience working in a combined bid writer and bid management role ideally within the EAP, Occupational Health, Health Insurance or Wellness industry
• Extensive bid writing skills, including capabilities related to:
• Leveraging existing bid library content
• Gathering and eliciting information from cross-functional stakeholders (i.e. Subject Matter Experts)
• Writing new, high-quality, winning responses
• Strong English language skills for writing and proof-reading
• Excellent attention to detail, formatting and consistency
• Proficiency in Microsoft Office skills (e.g. Word, Excel, PowerPoint, SharePoint)
• Project management skills
• Experience and demonstrable capability in navigating tender portals (e.g. Atamis, Ariba, Find a Tender, Eu-Supply, In-tend, Proactis, Bravo E-Sourcing, etc.)
• Communication and internal stakeholder management, including effective leadership of bid team stakeholders and senior managers during the bid lifecycle

Benefits

• Pension scheme
• Access to HealthHero healthcare services
• Medical Cash Plan
• Discount schemes