DE
DespegarCorporate Tax Manager
Corporate Tax Manager in a leading travel platform focused on fiscal planning and technology - driven solutions. Driving tax efficiency and leading consolidation processes within the group.
About the role
- Delivery of Tax Returns & Extensions
- Oversee, coordinate, and assist with assembly of tax returns, preparation of Forms 1099 and W-2, e-filing of tax returns and extensions, address electronic filing rejections as needed, including the use of online and other research tools to determine various federal and state filing requirements
- Technical and administrative maintenance of XCM, virtual client tracking system
- Oversee I-Channel, Practice Management, Outsourcing/Xpitax
- Update and manage tax software, assist with software implementation, assist with data maintenance and cleanup
- Coordinate the mass mailing for firm of annual tax organizers and business information requests which the clients use to gather their tax information
- Provide support to clients who use online method to gather their tax information, which includes emailing clients to provide access to the online tax notebook, answering client questions and processing/downloading information onto our network
- Tracking of Tax Return Due Dates and other deadlines
- Maintain database of all our clients, the forms they file and each form's due date
- Print and create reports
- Monitor project due dates to ensure all work is completed in a timely manner.
- Communicate deadline and workload conflicts to partners as needed to ensure timely completion of work.
- Responsible for updating filing instructions, ordering IRS forms
- Oversee scanning of client files
- Work with partners to standardize office procedures, systems, and forms to bring efficiency to the tax assembly process.
- Recommend system revisions and implement new forms and procedures as necessary.
- Training Assist with recruiting of new hires of tax processing group
- Train new and existing staff on software programs (e.g., XCM)
- Present busy season administrative procedures to firm on an annual basis
- Interface with staff, clients, and vendors regarding various tax software products
- Other Administration Enforcing policies, helping to improve procedures, etc.
- Coordinate department projects and tasks
- Share and transfer knowledge and skills to other members of the administrative support team. Train others to back up this role.
- Work with internal team to provide an exemplary client experience internally and externally.
- Accurately maintain electronic and paper files.
- Ownership/maintenance of client information and data related to the department in firm software tools including iChannel, XCM or other software programs.
- Phone and reception support for lunches and other coverage needs.
- Assist with various projects and other administrative functions as requested
Requirements
- 2-5 years’ experience supporting a professional services or other service focused business in an administrative role.
- Demonstrated self-starter with the ability to delegate and prioritize workflow, multi-task and taken ownership of projects, as well as perform job requirements with minimal supervision and ensure quality and timely delivery
- Attention to detail, neat, organized, and creative
- Ability to supervise
- Ability to work independently but is not afraid to ask questions
- Assertive and client/service-oriented
- Ability to give and handle constructive feedback and learn from it
- Must be proactive and confident - ability to think on your feet
- Team player attitude
- Detail oriented and improvement focused
- Strong knowledge of MS Excel, Word, PowerPoint and Adobe
- Ability to work under deadline pressure
- Flexibility to change direction frequently
- Ability to recognize and protect confidential and sensitive information and exercise strict discretion when disseminating or sharing information
- Openness to sharing knowledge with other members of the admin team
- Positive energy and professionalism, on a daily basis
- Actions support the “Culture of Helpfulness” and “Continuous Improvement” Core Values
- Ability to work overtime, including Saturdays, during peak busy seasons
- Solid writing and oral communication skills
- Proficient with Microsoft Office including Outlook and Adobe.
Job title
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