Hybrid Support for Project Management – MON 16 Feb

at EMW

• Job title: Support for Project Management – MON 16 Feb
• Job type: Contract
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Tech skills: AWS, Azure, Cloud, ServiceNow
• Location requirements: Hybrid, Brussels, Belgium

About the role

• Support for Project Management within NATO’s cloud migration projects, delivering timely and high-quality outcomes. Responsibilities include tracking progress, resource management, and stakeholder communication.

Responsibilities

• Support for Project Management, ensuring that projects are delivered on time, within scope, and meet quality standards.
• Assist in tracking progress, managing resources, and coordinating communication between stakeholders.
• Provide administrative support to project teams, monitor project documentation, and assist in the planning and execution of project milestones.
• Resource planning and scheduling, including maintaining and updating project schedules.
• Manage project data repositories, ensuring all documentation is organized and accessible.
• Support issue and risk tracking processes for project management.
• Organize and coordinate project meetings, take notes, and distribute minutes to stakeholders.
• Assist senior project managers with procurement activities and communications.
• Collaborate with different teams to ensure cohesive project management activities.

Requirements

• Delivering services under this SoW requires a valid NATO SECRET security clearance.
• The Contractor’s personnel supporting this service shall have experience in project administration, with a strong understanding of project management principles.
• Familiarity with cloud technologies and platforms such as Microsoft Azure, AWS, and Microsoft 365 is an asset.
• The Contractor’s personnel should have excellent organizational, communication, and time-management skills to coordinate complex projects and interact with multiple teams.
• A proactive, solution-oriented mindset and the ability to provide the service effectively in a distributed and dynamic environment are essential for this service.
• Working in a Project Management / Administration role for at least 3 years.
• Basic understanding of project management principles, methodologies, and tools.
• Familiarity with project management software such as ServiceNow, Microsoft Project, or similar tools to track resources, schedules, and milestones.
• Working with at least one of the above mentioned project management software at least for 2 years.
• Understanding of project life cycles and the ability to assist in the planning and execution of projects from initiation to completion.
• Strong attention to detail with the ability to manage multiple tasks simultaneously.
• Proven ability to maintain and update project schedules, resource allocations, and documentation.
• Capacity to handle and prioritize competing demands in a fast-paced environment.
• Excellent verbal and written communication skills to effectively collaborate with team members, stakeholders, and senior project managers.
• Ability to prepare and distribute meeting agendas and minutes, ensuring clarity and accuracy in communication.
• Strong interpersonal skills for coordinating with different teams and stakeholders and ensuring timely follow-ups.
• Proven ability to work collaboratively within a team, ensuring smooth coordination of project activities.
• Willingness to support technical leads and other teams to ensure project success and resolve project-related issues.
• Eagerness to learn and grow in project management, with a proactive approach to personal development and skill enhancement.
• Adaptability to changing project requirements and an evolving work environment.
• Advanced proficiency in using standard office software including Microsoft PowerPoint, Word and Excel, with an experience of 3 years.
• Familiarity with at least one cloud-based platform (e.g., Microsoft 365) or project management tools (e.g., ServiceNow, Jira).
• The candidate has strong customer relationship skills, including negotiating complex and sensitive situations under pressure.
• Full proficiency in the English language. French language proficiency is of advantage.
• The candidate must have the nationality of one of the NATO nations.