Hybrid Project Coordinator

at Coles Group

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Hawthorn East, Australia

About the role

• Project Coordinator supporting project delivery in a leading Australian retail company. Coordinating activities, schedules, documentation, and team communication for successful project execution.

Responsibilities

• Coordinate day‑to‑day project activities and maintain project schedules
• Organise meetings, prepare agendas, and document minutes
• Track progress, follow up on action items, and update project management tools
• Assist with preparing project plans, reports, and documentation
• Communicate with internal teams, stakeholders, and external vendors
• Support budget tracking, procurement, and resource allocation
• Identify and escalate risks, issues, and delays
• Provide general administrative support to the project team

Requirements

• Strong organisational and time‑management skills
• Excellent written and verbal communication
• Ability to manage multiple tasks and deadlines
• Proficiency with project management tools (e.g., MS Project, Jira, Trello, Excel)
• A collaborative mindset and willingness to support the team
• Previous experience in a project coordination or administrative role (preferred)

Benefits

• Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
• Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
• Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
• Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
• Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
• Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
• Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.