Hybrid Internal Events Coordinator

at Clay

• Job title: Internal Events Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $105,000 - $120,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Internal Events Coordinator at Clay managing events and memorable experiences across their New York, San Francisco, and London offices.

Responsibilities

• Design and execute a comprehensive internal events calendar, including weekly office activations, monthly all-hands celebrations, quarterly offsites, and our annual company retreat.
• Develop engaging event concepts that align with Clay's culture and values, from team-building activities to talent shows, wellness programming, and celebration moments.
• Collaborate with leadership, department heads, and the Workplace Experience team to understand event needs and ensure seamless execution.
• Source, negotiate with, and manage relationships with venues, caterers, entertainment, transportation providers, and other event vendors across multiple cities.
• Lead planning and logistics for company-wide events with 200+ attendees, including multi-day retreats with complex travel, accommodation, and programming needs.
• Manage event budgets, track expenses, identify cost-saving opportunities, and deliver exceptional experiences within financial parameters.
• Own all operational details including registration, dietary accommodations, AV needs, transportation, swag, signage, run-of-show documents, and day-of coordination.
• Partner with office coordinators in SF, NYC, and London to bring consistent, high-quality events to each location while respecting local culture and preferences.
• Gather feedback, measure success, and continuously improve the events experience for Claymates.

Requirements

• 3+ years of corporate event planning experience, with demonstrated success managing large-scale events, small events, offsites, and more
• Exceptional organizational skills, ability to manage multiple concurrent events, strong attention to detail, and calm under pressure.
• Natural ability to conceptualize unique, memorable experiences that go beyond standard corporate events.
• Proven experience managing event budgets from $10K to $500K+, with strong negotiation skills and cost-consciousness.
• Experience sourcing, contracting, and managing external vendors and venues across multiple markets.
• Ability to work effectively with stakeholders at all levels, gather requirements, manage expectations, and build strong partnerships.
• Clear, professional, and proactive communicator in writing and verbally, with strong presentation skills.
• Quick thinker who can adapt on the fly, troubleshoot issues in real-time, and find creative solutions to unexpected challenges.
• Proficient with event management platforms, project management tools, and comfortable learning new systems.

Benefits

• All employees can work for free with world-class coaches who specialize in creativity, management, and more.